Cold-Weather Shelter or Warming Center Operations

The City of Gastonia is seeking an organization to operate a temporary cold-weather shelter or warming center, including facility use, overnight staffing, intake coordination, meals, hygiene access, referrals, and volunteer management during the 2026–2027 winter season.

City of Gastonia > Housing and Community Engagement Department


General
Open
Oct 09, 2026 08:00 PM
Sep 02, 2026 12:00 PM
$100,000.00
5 months
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
zsuzsi.kadar@gastonianc.gov
+17048666745
150 South York Street, Gastonia, NC, USA
Submission Instructions

or

Mail
City of Gastonia Housing and Community Engagement Department, ATTN: Zsuzsi E. Kadar, P.O. Box 1748, Gastonia, NC 28052

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Courier or hand delivery
Description

The City of Gastonia is soliciting proposals from faith-based, for-profit, or nonprofit organizations to provide a temporary overflow emergency shelter or warming center within Gastonia city limits during the 2026–2027 fall and winter seasons. The selected provider must furnish a safe, accessible facility and operate it as a low-barrier service for people experiencing homelessness or housing instability. Depending on the proposed facility type, the site must satisfy applicable North Carolina building and fire-code requirements, including requirements for overnight sleeping in a temporary shelter. Operations are expected on approximately 40 to 45 nights when temperatures are forecast to reach 32 degrees Fahrenheit or below, generally from November 23, 2026, through March 31, 2027, with operating hours of 8:00 p.m. to 8:00 a.m. Responsibilities include staffing, volunteer coordination, intake and data tracking, meals or snacks, hygiene access, housekeeping and supplies, referrals to community resources, housing-navigation space, neighborhood communications, service-animal accommodations, and weekly reporting. The estimated total resources from collaborative partners are $100,000, including up to $50,000 in City-funded resources. Proposals are limited to 10 narrative pages and must address organizational experience, staffing, communications, fiscal management, facility characteristics, accessibility, safety, and a proposed line-item budget.

Classification Codes
NAICS624221Temporary Shelters
PSCAQ96OTHER SOCIAL SERVICES - MANAGEMENT AND SUPPORT
Smart Codes
emergency shelter operationswarming center operationshomeless support services
Specifications
Service Only
Timeline
Sep 2, 2026-Proposal Issuance
Sep 10, 2026 02:00 PM-Pre-Proposal Conference (optional)
Meeting code: 2532 084 5344; meeting password: UpPnR6vk6M6; dial-in code: 87767685 when dialing from a video system.
Sep 15, 2026 08:00 PM-Additional RFP Information Session (optional)
Sep 16, 2026 08:00 PM-Written Questions Due
Sep 18, 2026-Q&A Posted
Oct 09, 2026 08:00 PM-Proposal Submission Deadline
Oct 12, 2026-Staff Review of Proposals
Oct 14, 2026-Staff Review of Proposals
Nov 5, 2026-City Council Approval
Nov 9, 2026-Meet with Collaborative Partners
Nov 23, 2026-Anticipated Start of Program Services
Nov 23, 2026-Operation Season Begins
Mar 31, 2027-Operation Season Ends
Requirements
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