Emergency Motel Shelter Rooms and Services
Jefferson County > Purchasing Department
Original Solicitation Links
26-16395H-HS
]rfp: motel shelter rooms (for emergencies)-fed
Contact
Submission Instructions
Description
Jefferson County is seeking motel operators to reserve designated clean, safe rooms for individuals and families experiencing homelessness during activated cold-weather emergency responses. The anticipated seasonal service period is October 1 through April 30, with activation based on severe-weather forecasts and County direction. Contractors must provide lodging and related services, including front-desk coverage, room keys, bedding and bathroom supplies, heating and cooling, utilities, available wireless internet, janitorial and common-area maintenance, emergency maintenance, parking, snow and ice removal, and housekeeping and linen laundering. Contractors must maintain guest and billing records, provide monthly invoices, support authorized guest referrals, and comply with applicable habitability, accessibility, lead-based-paint, federal-funding, and insurance requirements. Responses must include the completed Company Submission Form, W-9, Room Rates, and applicable supporting attachments, submitted electronically through BidNet.
Classification Codes
Smart Codes
Specifications
Timeline
Join TeamsRequirements
- Workers compensation
- Employer's liability — $100,000.00
- Commercial General Liability — $1,000,000.00
- Commercial automobile liability — $1,000,000.00
- Crime - Employee Dishonesty — $1,000,000.00
- Crime - Forgery or Alteration — $1,000,000.00
- Crime - Theft Destruction & Disappearance — $500,000.00
- Crime - Computer Fraud — $1,000,000.00
- Crime - Wire Transfer — $1,000,000.00
Documents
| Title | Date Posted |
|---|---|
| 1-RFP-MotelsRooms-090126.docx | Sep 01, 2026 02:44 PM |
| 5-RoomRates-090126.xlsx | Sep 01, 2026 02:44 PM |
| 2-SOW-MotelRooms-090126.docx | Sep 01, 2026 02:44 PM |
| 4-InsReqs-General-090126.doc | Sep 01, 2026 02:44 PM |
| 3-SampleContract-090126.docx | Sep 01, 2026 02:44 PM |
| 6-Add1-101926.docx | Oct 19, 2026 09:37 PM |
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