Direct Toilet Installation Program Administration

The City of Ventura is seeking a contractor to administer its direct-install toilet program, including customer intake, qualification, toilet supply and installation, existing-toilet disposal, and post-installation repairs for approximately 200 toilets.

City of Ventura


General
Open (open)
P-130000875A
Sep 29, 2026 12:00 PM
Sep 03, 2026 12:00 AM
$120,000.00
1 year base + 4 × 1 year options
Other
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
nsupan@cityofventura.ca.gov
501 Poli Street, Ventura, CA, USA
Submission Instructions
Email
PDF electronic copy

or

Mail
Purchasing & Contracts Division, City of San Buenaventura, 501 Poli Street, Room 102, Ventura, CA 93001
Description

The City of Ventura is seeking a qualified contractor for third-party administration of Ventura Water's direct-install toilet program. The scope includes creating and hosting customer applications, handling program calls and applications, verifying eligibility, maintaining applicant and installation records, scheduling qualified applicants, coordinating with homeowners, and providing English- and Spanish-speaking support during specified business hours. The contractor must procure, warehouse, distribute, and install approximately 200 Niagara Stealth toilets (tank part number N7714 and bowl part number N7717), or a City-approved equivalent. Work includes removing and disposing of existing toilets rated at 1.6 gallons per flush or more and their wax rings, installing new toilets and wax rings, obtaining required permits, maintaining applicable licenses and safety certifications, and performing post-installation repairs within 90 days when authorized by Ventura Water. The first-year program budget is $120,000. The initial contract term is one year, with four additional one-year renewal options, for a maximum total term of five years. Subcontracting requires the City's prior written consent.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCN045Installation of Equipment: Plumbing, Heating, and Waste Disposal Equipment
Smart Codes
toilet installationwater conservation programsplumbing services
Specifications
Supply & Service
No
Timeline
Sep 3, 2026-Release of Request for Proposal
Sep 15, 2026-Mandatory Pre-Bid Meeting (required)
Online via Teams; RSVP by September 14, 2026, at 4:00 PM PST to Nicole Supan at nsupan@cityofventura.ca.gov.
Sep 16, 2026-Questions Due Date
Sep 17, 2026-Addendum Issuance Date, if required
Sep 29, 2026-Proposal Submission Deadline
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Auto Liability — $1,000,000.00
  • Workers Compensation
  • Employer's Liability — $500,000.00
  • Pollution Coverage — $1,000,000.00
Required
  • Minimum 3 references
  • Within the last 3 years
  • Client point of contact required for each reference
No
Location
Local Preference:Local Preference
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