Kentucky Career Center Building Automation System Replacement

The City of Covington is seeking a turnkey replacement of the obsolete building automation system serving the Kentucky Career Center, including controls, software, installation, programming, commissioning, training, and warranty support.

City of Covington > Department of Finance > Procurement Office > Department of Community Development


General
Open (open)
RFP261002
Nov 12, 2026 03:30 PM
Oct 15, 2026 12:00 PM
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
peter.hager@covingtonky.gov
+18592922178
20 West Pike Street, Covington, KY, USA
Submission Instructions
Mail
Covington City Hall Finance Department / 1st Floor Lobby, 20 West Pike Street, Covington, KY 41011
Description

The City of Covington is soliciting proposals for a complete replacement of the obsolete Carrier building automation controls at the Kentucky Career Center. The selected contractor must provide a turnkey solution for eight existing rooftop units and associated variable-volume zones, including field verification, engineering, permitting, removal and disposal of obsolete controls, new controllers and sensors, control panels, wiring, communications, software and licensing, graphics, programming, startup, functional testing, commissioning, training, closeout documentation, and warranty support. The system must provide direct digital control, a web-based operator interface, graphical floor plans and equipment displays, scheduling, alarms, trending, secure remote access through a City-approved network, and open-protocol communications such as BACnet MS/TP or BACnet/IP. The proposal must include a compliance matrix, equipment schedule, technical response, pricing, professional qualifications, at least three similar-project references, required affidavits, and proof of insurance. The contract requires full-service performance; subcontracting is prohibited absent the City's express written approval.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCN041Installation of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
building automation systemshvac controls installationbas commissioning services
Specifications
Supply & Service
Timeline
Oct 15, 2026 12:00 PM-Open Date
Oct 27, 2026 02:00 PM-Optional Site Visit (optional)
Optional site visit to inspect the facility and existing system installation.
Oct 30, 2026 03:00 PM-Questions Due Date
Nov 4, 2026-Publication of RFI Responses
Nov 12, 2026 03:30 PM-Proposal Submission Deadline
Requirements
Required
  • Commercial General Liability — $2,000,000.00
  • Professional Liability — $2,000,000.00
  • Workers Compensation
Required
  • Minimum 3 references
  • Client point of contact required for each reference
No
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