AI-Enabled Probation Operations Software Platform

County of El Dorado is seeking a commercially supported AI-enabled probation report generation and operations software platform for adult and juvenile justice workflows, including CMS integration, field operations, reporting, and analytics.

El Dorado County > Chief Administrative Office > Procurement and Contracts Division

General

Status:Open

Solicitation Identifier:2026-0147

Due Date:Oct 16, 2026 08:32 PM

Posted Date:Sep 17, 2026 09:02 PM

Contract Period:3 years

Type:Request for Proposal (RFP)

Level:Local

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Original Solicitation Links

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2026-0147

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rfp = artificial intelligence (ai)-enabled probation report generation and operations software platform

Contact

Name:Matthew Potter

Email:matthew.potter@edcgov.us

Phone:+15306215417

Address:330 Fair Lane, Placerville, CA, USA

Submission Instructions

Method:Online

Portal:https://pbsystem.planetbids.com/portal/48157/portal-home

Method:Mail

Mailing Address:County of El Dorado Procurement and Contracts Division, 330 Fair Lane, Placerville, CA 95667

Description

County of El Dorado is soliciting proposals for a mature, commercially supported, out-of-the-box AI-enabled probation report generation and operations software platform supporting adult and juvenile justice workflows. Required capabilities include AI-assisted court-report drafting, secure document ingestion, workflow-driven report generation, source traceability, human review and approval, configurable templates, a role-aware general AI assistant, case summarization, translation, field-operations planning, audio transcription, case-note capture, and CMS save-back workflows. The platform must provide secure, role-based access controls; CJIS-aligned hosting and processing; compliance with California juvenile-record confidentiality requirements; encryption, audit logs, secure data destruction, U.S.-based data storage, and SOC 2 Type II or equivalent certification. It must support standards-based, bi-directional integration with the County's case management system, reporting and analytics dashboards, mobile and tablet workflows, training, implementation, ongoing support, change management, and defined service-level expectations. AI outputs must remain subject to officer review, be clearly identified and traceable to source data, and operate within County-defined ethical AI guardrails.

Classification Codes

NAICS541511Custom Computer Programming Services

PSC7A20Application development software delivered by perpetual license, consisting of analysis, design, development, code, test and release packages associated with application development projects.

Title	Date Posted
Attachment A - Sample Agreement for Services	Sep 17, 2026 02:02 PM
Attachment G - Response Document - Firm Experience	Sep 17, 2026 02:02 PM
Attachment I - Response Document - References	Sep 17, 2026 02:02 PM
Attachment D - Requirements Matrix	Sep 17, 2026 02:02 PM
Attachment E - AI Fact Sheet	Sep 17, 2026 02:02 PM
Attachment F - Response Document - Staff Qualifications	Sep 17, 2026 02:02 PM
Attachment H - Response Document - Project Management and Approach	Sep 17, 2026 02:02 PM
RFP 2026-0147	Sep 17, 2026 02:02 PM
Attachment B - Response Information and Certification form	Sep 17, 2026 02:02 PM
Attachment C - Security, Technical, and Functional Assessment	Sep 17, 2026 02:02 PM