Integrated Payroll and Time-Attendance Platform

The Early Learning Coalition of Orange County is seeking an integrated payroll and time-attendance platform with payroll processing, benefits administration, tax reporting, scheduling, employee self-service, and system integrations.

Florida > Early Learning Coalition of Orange County


General
Open
2026-01-2
Sep 24, 2026 08:00 PM
Aug 14, 2026 12:00 PM
2 years base + 3 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
arichter@elcoc.org
+13214683701
7700 Southland Boulevard, Orlando, FL, USA
Submission Instructions
Email
Application (Attachment A), Supporting documents (Attachments B-F)

or

Mail
7700 Southland Blvd., Unit 100, Orlando, FL 32809
Application (Attachment A), Supporting documents (Attachments B-F)
Description

The Early Learning Coalition of Orange County and the Foundation for Early Childhood Development are seeking a qualified vendor to provide an integrated payroll and time-attendance platform. Required functionality includes payroll processing and distribution, direct deposits, payroll tax reporting, benefits withholding and management, employee self-service, leave and FMLA tracking, garnishment management, ACA and EEO tracking, electronic W-2s, general-ledger mapping, customizable reporting, and employee data migration. The platform must also support automated attendance and leave requests, time and wage calculations, schedules and timecards, approval workflows, alerts, customizable rules and funding-code fields, mobile time entry, and integration with Abila/MIP and the Mutual of America 401(k) program. Vendors must demonstrate successful implementation of comparable payroll platforms and provide a migration and implementation timeline, references, pricing for the initial two-year contract and three potential renewal years, and any applicable minority-owned or veteran-owned business documentation. Proposals are evaluated on technical requirements, service and support, vendor qualifications and history, and cost.

Classification Codes
NAICS541214Payroll Services
PSC7A21Business Application off-the-shelf software delivered by perpetual license, which also encompasses enterprise level software enabling mission capability and business operational support.
Smart Codes
payroll softwaretime attendance softwarebenefits administration software
Specifications
Supply & Service
Timeline
Aug 14, 2026 01:00 PM-Solicitation Released
Aug 26, 2026 04:00 PM-Notice of Intent to Submit Due
Sep 02, 2026 04:00 PM-Written Inquiries Due
Sep 03, 2026 07:00 PM-Answers to Written Inquiries Posted
Sep 24, 2026 08:00 PM-Proposal Due
Sep 28, 2026-Proposer Demonstrations (optional)
Demonstration may occur onsite or remotely during the weeks of September 28 and October 5, 2026, at the Coalition's request.
Oct 5, 2026-Award Posting
Requirements
Required
Scored
  • Minimum 2 references
  • Client point of contact required for each reference
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