Cloud-Based Human Resources and Payroll Software Solution

Berkeley County Commission is seeking a cloud-based human resources and payroll software solution supporting more than 550 employees, including implementation, migration, training, integrations, and ongoing support.

Berkeley County > County Commission


General
Open (open)
Sep 30, 2026 08:00 PM
Sep 11, 2026 01:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
gwine@berkeleywv.org
+13042641923
400 West Stephen Street, Martinsburg, WV, USA
Submission Instructions
Mail
Berkeley County Commission Office, 400 W. Stephen Street, Suite 201, Martinsburg, WV 25401
Description

Berkeley County Commission is requesting qualification and price proposals for a dedicated-tenant, cloud-based human resources and payroll software solution supporting more than 500 full-time and 50 part-time employees. Required capabilities include employee records, onboarding and offboarding, benefits administration, leave tracking, employee and manager self-service, document management, multi-state payroll tax calculation and filing, direct deposit, garnishment management, year-end processing, time and attendance, scheduling, reporting, analytics, integrations, security controls, mobile access, and data exchange through APIs and file-based integrations. The selected vendor must provide implementation methodology, legacy-data migration, parallel payroll testing, training, ongoing customer support, account and implementation management, scalability, and configurable system administration. Proposals must include technical and qualification information, relevant staff resumes and organizational information, three to five similar projects with client references, proof of West Virginia business licensing, legal-workforce certification, workers' compensation coverage or proof it is not required, a completed price proposal, and a completed non-collusion certificate. The contract is for one year with four additional one-year renewal options.

Classification Codes
NAICS541512Computer Systems Design Services
PSCD302ADP Systems Development Services
Smart Codes
human resources softwarepayroll softwaretime and attendance software
Specifications
Supply & Service
No
Timeline
Sep 11, 2026 05:00 PM-Publication Date
Sep 30, 2026 08:00 PM-Proposal Submission Deadline
Oct 01, 2026 01:50 PM-Proposal Opening (optional)
Berkeley County Commission Meeting Room.
Requirements
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
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