Public Event Planning and Production Services
City of Hayward > City Manager's Office > Economic Development Division
Original Solicitation Links
Contact
Submission Instructions
Description
The City seeks a consultant to plan and deliver approximately six to ten public events and commercial-area activations during spring and summer 2027. Services include developing event concepts and plans; coordinating businesses, community organizations, performers, and vendors; managing permits, logistics, staffing, and event-day production; and creating marketing plans and promotional materials. The consultant will also prepare schedules and budgets, evaluate each event, provide after-action reports, and deliver a final program report. Proposals must include a complete proposal and a separate cost proposal. The proposal should address the team and qualifications, relevant experience and references, approach, scope of services, work plan, schedule of charges, proposed budget, key personnel resumes, and vendor relationships. A separate letter identifying any unacceptable clauses in the City's standard Professional Services Agreement is required only if applicable. The portal also requests responses to its submission questions, including confirmations and a statement about local, minority-, or women-owned business status.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation
- Employer's Liability — $1,000,000.00
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Professional Liability — $1,000,000.00
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Project Document | Nov 09, 2026 11:05 PM |
| F - Nondiscriminatory Affirmative Action Cert Statement | Nov 09, 2026 11:05 PM |
| Event_Planning_and_Production_Services_for_Hayward_Amplified_2.0_Program.pdf | Nov 09, 2026 11:05 PM |
| D - General Provisions | Nov 09, 2026 11:05 PM |
| A - City of Hayward Professional Services Agreement – EXAMPLE | Nov 09, 2026 11:05 PM |
| E - Non-Collusion Affidavit | Nov 09, 2026 11:05 PM |
| G - Non-nuclear | Nov 09, 2026 11:05 PM |
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