Outdoor Music Series Event Production
City of Kalamazoo > Department of Management Services > Purchasing Division
Original Solicitation Links
96205-002.0
]2027 Beats on Bates
Contact
Submission Instructions
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Description
The Downtown Economic Growth Authority seeks a contractor to plan, coordinate, and deliver the 2027 Beats on Bates series: 18 Wednesday evening outdoor music events, with Thursday rain dates. The scope includes season planning and administration; performer curation, booking, and management; event production and on-site coordination; stakeholder communications; financial management; and post-event and final reporting. The contractor is also responsible for planning, producing, publishing, and managing the series marketing and promotion. Proposals must describe the respondent’s experience, team, approach, work plan, and detailed costs. The stated total contract price may not exceed $56,500, and the talent allowance is up to $27,000. The initial contract runs from written Notice to Proceed through completion of closeout, with up to two additional one-year renewals. The RFP gives a local-firm evaluation preference for qualifying professional firms in Kalamazoo County. Required insurance applies after award, including general liability, automobile liability, workers’ compensation/employers’ liability, and professional errors and omissions coverage.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers’ Compensation and Employers’ Liability
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Professional (Errors and Omissions) Liability
- Within the last 5 years
- Client point of contact required for each reference
Location
Documents
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