Career Fair Event Logistics and Operations Support
Montana State University > Career Services
Original Solicitation Links
MSU-LimtSol-2027-0887
]msu career fair event logistics and operations support
Contact
Submission Instructions
Description
Montana State University Career Services seeks a contractor to coordinate operational logistics for its Spring 2027 Career Fair. Work includes reviewing and organizing existing plans, maintaining readiness timelines and checklists, coordinating setup with university partners and vendors, and managing event-day staffing, layouts, check-in, signage, hospitality areas, and event flow. The contractor will lead setup, on-site operations, troubleshooting, breakdown, and venue restoration, then participate in a debrief and provide recommendations and a post-event summary. Career Services retains responsibility for employer engagement, registration, marketing, sponsorships, budgeting, strategy, and final event decisions. The proposal must include a company or consultant profile (1–3 pages), assigned personnel resumes (one page per person preferred), three professional references from similar projects, a proposed-approach narrative (no more than three pages), and a detailed cost proposal covering planning, event operations, closeout, and anticipated travel or related expenses. The contract is anticipated to run from January 1 through April 30, 2027. The event is scheduled for February 24–26, 2027, with closeout activities completed by March 5, 2027.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Workers' Compensation
- Minimum 3 references
- Client point of contact required for each reference
Documents
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