Sports Festival Planning and Production
Clay County > Purchasing Department
Original Solicitation Links
RFP 104-26
]RFP 104-26 Go North KC Sportsfest 2027
104-26
]go north kc sportsfest 2027
Contact
Submission Instructions
or
Description
Clay County seeks a contractor to plan and produce Go North KC Sportsfest, a free, family-friendly sports event scheduled for July 9–10, 2027. The scope includes project management; event concept and site planning; production and vendor coordination; staffing and volunteer coordination; safety, accessibility, and contingency planning; marketing coordination; and post-event measurement, reporting, and financial reconciliation. Addenda clarify that the first-year attendance goal is 2,000–3,000 cumulative, the July 9 kickoff is intended to benefit a local first-responder-related charity, and the County's approximate total event budget is $100,000–$150,000. The contractor is expected to manage vendor contracts, and a deposit may be provided. The County or a designated partner may handle sponsorship sales, while respondents should price sponsorship package development, booth management, and fulfillment. The proposal must include a complete scope, staffing plan, production schedule, and itemized budget, including a fixed professional-services fee, event costs, revenue assumptions, and financial controls. The contractor must also provide event-day production leadership and deliver a post-event report and final financial reconciliation. The contract runs from award through one year, with four one-year renewal options; additional similar projects may be assigned as needed.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation
- Employer's Liability — $300,000.00
- General Liability — $2,000,000.00
- Property Damage — $300,000.00
- Minimum 3 references
- Client point of contact required for each reference
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