Museum Collection Inventory and Relocation Coordination
City of Wray, Colorado
Original Solicitation Links
Contact
Submission Instructions
Description
The City of Wray is seeking a qualified independent museum professional to serve as Collection Move Coordinator for a comprehensive museum collection move. The selected consultant will conduct inventory and condition assessments; reconcile and update PastPerfect records; photograph and document objects; identify conservation, handling, and storage needs; assign collection, insurance, and storage information; and establish tracking and verification procedures. The scope also includes preventive conservation guidance, archival packing and rehousing recommendations, staff, intern, and volunteer training, preparation of the new collection storage areas, environmental-readiness review, coordination and oversight of packing and transportation, placement of objects in designated storage locations, post-move verification, and a final inventory and condition assessment report. The City has established a total budget of $187,200 for all professional services and associated costs. Proposals are limited to 30 pages and must include qualifications, comparable projects and up to three references, proposed approach and timeline, budget allocation by task, insurance documentation, and the completed Exhibit A bid submittal form.
Classification Codes
Smart Codes
Specifications
Timeline
Join ZoomRequirements
- Property Damage Liability — $100,000.00
- Liability for Bodily Injury — $500,000.00
- Aggregate Liability — $1,000,000.00
- Workers Compensation
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| RFP 144-2026 IMP Collection Move Coordinator_FINAL.pdf | Aug 27, 2026 09:52 PM |
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