Cold-Weather Shelter or Warming Center Operations

The City of Gastonia is seeking an organization to provide a temporary cold-weather shelter or warming center, including facility use, staffing, intake coordination, meals, hygiene access, referrals, and operational support during the 2026–2027 winter season.

City of Gastonia > Housing and Community Engagement Department


General
Open
Oct 02, 2026 12:00 PM
Sep 02, 2026 12:00 PM
$100,000.00
5 months
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
zsuzsi.kadar@gastonianc.gov
+17048666745
150 South York Street, Gastonia, NC, USA
Submission Instructions

or

Mail
City of Gastonia Housing and Community Engagement Department, ATTN: Zsuzsi E. Kadar, Affordable Housing and Unsheltered Population Coordinator, PO Box 1748, Gastonia, NC 28052

or

Courier or Hand Delivery (In-Person)
Description

The City of Gastonia is soliciting proposals from faith-based, for-profit, or nonprofit organizations to operate either a Temporary Overflow Emergency Shelter or a Warming Center for the 2026–2027 fall and winter seasons. The selected provider must supply a safe, accessible facility within Gastonia city limits and manage staffing, intake coordination, meals, hygiene access, referrals, volunteer coordination, data collection, reporting, housekeeping, neighborhood relations, and accommodation of service animals or pets. The facility must operate as a low-barrier shelter and comply with applicable North Carolina building and fire-code requirements based on the selected facility type. Operations are expected on approximately 40–45 nights between November 23, 2026, and March 31, 2027, when temperatures are forecast to reach 32 degrees Fahrenheit or below, with operating hours from 8:00 p.m. to 8:00 a.m. Available program resources from collaborative partners are estimated at $100,000, including up to $50,000 in City-funded resources, subject to possible exceptions for extended cold periods. Proposals are limited to 10 narrative pages and must address organizational experience, staffing, communications, fiscal management, facility location and compliance, and a proposed line-item budget.

Classification Codes
NAICS624221Temporary Shelters
PSCG099Other Social Services
Smart Codes
emergency shelter operationshomeless support servicesfacility staffing services
Specifications
Service Only
Timeline
Sep 2, 2026-Issuance Date
Sep 10, 2026-Pre-Proposal Conference (optional)
Meeting code: 2532 084 5344; meeting password: UpPnR6vk6M6; video-system dialing code: 87767685.
Sep 15, 2026-Additional In-Person RFP Information Session (optional)
Sep 16, 2026-Written Questions Due
Sep 18, 2026-Q&A Posted
Oct 2, 2026-Proposal Submission Deadline
Oct 5, 2026-Staff Review of Proposals
Oct 7, 2026-Staff Review of Proposals
Oct 8, 2026-Meet with City Staff / Inspection of Facility
Oct 9, 2026-Meet with City Staff / Inspection of Facility
Oct 12, 2026-Complete Building Re-Inspection / Finalize Written Agreement
Oct 14, 2026-Complete Building Re-Inspection / Finalize Written Agreement
Oct 23, 2026-Agenda Placement Deadline
Nov 5, 2026-City Council Meeting – Approval
Nov 9, 2026-Meet with Collaborative Partners
Nov 11, 2026-Preparation and Follow-Up Activity
Nov 20, 2026-Preparation and Follow-Up Activity
Nov 23, 2026-Anticipated Start of Program Services
Nov 23, 2026-Operation Season Begins
Nov 25, 2026-Anticipated Start of Program Services
Mar 31, 2027-Operation Season Ends
Requirements
Required
Scored
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