Press and Community Outreach Management

California Exposition & State Fair is seeking press and community outreach management services, including media relations, event promotion, crisis communications, mitigation support, and on-site voice-over and emcee services for the State Fair and related events.

University of California


General
Open
0000040323
Sep 23, 2026 11:00 PM
Sep 09, 2026 09:28 PM
3 years
Small BusinessService-Disabled Veteran-Owned Business
Request for Proposal (RFP)
State
Ask AI about this solicitation
Contact
contracts@calexpo.com
1600 Exposition Boulevard, Sacramento, CA, USA
Submission Instructions
Email
Description

California Exposition & State Fair is seeking a contractor to provide press and community outreach management throughout the agreement term. The scope includes outreach and mitigation expertise, media and public-relations coordination, community-event representation, crisis communications, and related State Fair support. The contractor must provide 100% on-site coverage during the annual California State Fair, remain self-sufficient, and include any additional consultants in its proposed budget rather than seeking a separate contract. Emcee and voice-over services for sponsors and other Fair-related needs, including use of internal intercom systems and external events, are included in the required scope and must not be proposed as an additional expense. The agreement is scheduled to run from January 1, 2027, or contract approval, whichever is later, through December 31, 2029. SB/DVBE companies are encouraged to bid.

Classification Codes
NAICS541820Public Relations Agencies
PSCR708Public Relations Services(includes writing services, event planning and management, media relations, radio and television analysis, and press services)
Smart Codes
public relations managementcommunity outreach managementevent crisis management
Specifications
Service Only
Timeline
Sep 9, 2026-Published Date
Sep 15, 2026-Questions Due Date
Sep 17, 2026-Answers Provided
Sep 23, 2026 11:00 PM-Proposal Submission Deadline
Sep 23, 2026 11:00 PM-Event End Date
Sep 25, 2026-Proposal Review
Sep 30, 2026-Tentative Intent to Award Date
Jan 1, 2027-Contract Start Date
Requirements
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
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