2027 City Calendar Printing and Mailing

The City of Overland, Missouri, is seeking a vendor to print 8,500 copies of its 2027 city calendar and prepare and mail approximately 7,000 copies to residents.

City of Overland


General
Open
2026-10
Sep 23, 2026 03:00 PM
Sep 07, 2026 05:00 AM
2 months
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
adarmody@overlandmo.org
Submission Instructions
Mail
Office of the City Clerk, Attn: Melissa J. Burton, MMC/MPCC, City of Overland, 9119 Lackland Road, Overland, MO 63114
Description

The City of Overland is soliciting proposals from a single vendor to print and mail its 2027 city calendar. The project includes approximately 8,500 calendars covering January 2027 through January 2028, with approximately 7,000 copies prepared for mailing and 1,500 delivered in bulk for future distribution. The calendar will be 28 pages including the cover, sized 11 by 8.5 inches, printed primarily in four-color process on 70-pound matte text stock with white outer mailing covers, folded, collated, saddle-stitched, and drilled with one small hole. The City will provide the content and cover design electronically through Canva. The vendor must provide a full-color proof, prepare the mailing list by deduplicating it and completing NCOA updates, apply Intelligent Mail barcodes and inkjet addresses, sort and deliver the mail to an appropriate post office, provide invalid addresses to the City, submit monthly USPS postage statements, and secure the lowest available USPS postage rate based on the mail-piece design. Pricing must include printing, preparation, postage, and mailing costs.

Classification Codes
NAICS323111Commercial Printing (except Screen and Books)
PSCT099Other Photographic, Mapping, Printing, and Publication Services
Smart Codes
calendar printingdirect mail servicescommercial mailing
Specifications
Supply & Service
Timeline
Oct 19, 2025-Full-Color Proof Due
Sep 3, 2026-Publication Date
Sep 23, 2026-Proposal Due Date
Requirements
Yes
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