On-Call HVAC Services

The Midcoast Regional Redevelopment Authority is seeking an on-call HVAC contractor for consultation, preventive maintenance, repairs, installations, system modifications, emergency response, and air-filtration design across buildings at Brunswick Landing.

Midcoast Regional Redevelopment Authority


General
Closed
Sep 08, 2026 12:00 PM
Aug 13, 2026 12:00 PM
5 years base + 2 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
ericp@mrra.us
15 Terminal Road, Brunswick, ME, USA
Description

The Midcoast Regional Redevelopment Authority is soliciting proposals from qualified HVAC contracting firms for an indefinite-delivery/indefinite-quantity, on-call agreement covering consultation, preventive maintenance, troubleshooting, emergency response, repair, installation, alteration, recharge, system upgrades, and air-filtration design. Services may involve pneumatic, electronic, and digital control systems; industrial chillers; commercial boilers; air-handling units; ventilation systems; and related equipment across MRRA facilities at Brunswick Landing. The contractor must provide qualified labor and supervision, materials and replacement parts, tools and equipment, transportation, mobilization, and shop facilities. The response must include a quarterly maintenance plan with proposed activities, timing, estimated labor hours, and projected quarterly totals, along with completed proposal appendices covering qualifications and experience, three recent project examples with client references, pricing, and any exceptions or deviations. Work orders will not exceed $50,000, and projects anticipated to exceed that amount may be publicly bid separately.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCZ1NBMAINTENANCE OF HEATING AND COOLING PLANTS
Smart Codes
hvac maintenance serviceshvac system installationair filtration design
Specifications
Supply & Service
Timeline
Aug 13, 2026-Release Date
Aug 27, 2026-Mandatory Pre-Bid Conference and Walkthrough (required)
The conference includes a walkthrough of several buildings covered by the agreement.
Aug 31, 2026-Final Date for Written Inquiries
Sep 3, 2026-Responses to Questions Posted
Sep 8, 2026-Proposal Due Date
Sep 14, 2026-Oral Interviews, If Necessary
Oct 7, 2026-Estimated Award Date
Nov 1, 2026-Anticipated Agreement Start Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
  • Workers' Compensation and Employer's Liability
Required
  • Blanket fidelity bond Bond
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
Documents
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