Automated Agenda Management System
City of Rancho Cucamonga > Procurement Division
Original Solicitation Links
RFP #26/27-009
]automated agenda management system
Contact
Submission Instructions
Description
The City of Rancho Cucamonga is seeking a configurable, integrated legislative management solution to replace its existing system. The solution must support agenda preparation, workflow routing, approvals, version control, agenda packets, public portal access, meeting minutes, searchable archives, notifications, subscriptions, ADA accessibility, and use across the City Council and other boards and commissions. It must integrate with the City's website, Laserfiche document management system, Granicus meeting management, Microsoft Office, and existing council-chamber technology and network infrastructure, while supporting migration of approximately three years of meeting videos from Granicus. The scope also includes externally hosted live and on-demand video and audio streaming, closed captioning, transcripts, video and agenda cross-linking, archival access, video storage, backup and recovery, technical support, training, customization or integration, and ongoing maintenance. Vendors must provide a detailed technical and implementation response, qualifications and experience, project team and resumes, subcontractor information if applicable, pricing through the electronic line-item system, references, and the required signed exhibits and certifications. The sample agreement indicates that the awarded provider will furnish hosted software and related services, including data migration, support, maintenance, training, and integration.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- General Liability
- Workers Compensation
- Cyber Liability
- Minimum 4 references
- Within the last 3 years
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| RFP #26/27-009 | Sep 30, 2026 10:59 AM |
| Sample PSA | Sep 30, 2026 10:46 AM |
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