Automated Check Remittance Processing Solution
City of Newport News > Office of Purchasing > Treasurer's Office
Original Solicitation Links
27-1805-3608
]automated check remittance processing solution
Contact
Submission Instructions
Description
The City of Newport News Treasurer’s Office is seeking an automated check remittance processing solution to process paper and electronic payments efficiently and securely. The contractor must provide, install, configure, customize, implement, and support the solution, including software, interfaces, training, technical support, and any required or recommended hardware. Required capabilities include check, coupon, envelope, barcode, QR-code, and OCR imaging; data validation; repair and balancing workflows; integration with the City’s iNovah cashiering platform and accounts receivable and billing systems; posting-file and ICL-file generation; archive retrieval; centralized aggregation of payments from online bill pay, kiosks, payment portals, mailed-in payments, and walk-up payments; and simultaneous processing of paper and electronic payments. The solution must support up to 5,000 transactions per day, secure handling of confidential data, reporting, documentation, testing, training, go-live, backup, recovery, and ongoing support. The City permits on-premises, hosted, or software-as-a-service proposals and anticipates a five-year total contract life, consisting of an initial one-year period with four additional one-year renewal options.
Classification Codes
Smart Codes
Specifications
Timeline
Join TeamsRequirements
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Umbrella Liability — $2,000,000.00
- Employers Liability — $1,000,000.00
- Cyber Liability — $2,000,000.00
- Professional/Technology Liability — $2,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Automated_Check_Remittance_Processing_Solution.pdf | Sep 16, 2026 03:03 PM |
| A - Sample Contract | Sep 04, 2026 12:22 PM |
| B - IT Standards Policy | Sep 04, 2026 12:22 PM |
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