2027 Statewide Victim Services Provider Conference Facility Rental
NYS Office of Victim Services Training and Outreach
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Description
The New York State Office of Victim Services (OVS) is seeking proposals from facilities to host its Statewide Victim Services Provider Conference in August 2027. The conference will span three consecutive weekdays, with potential date ranges including August 3-5, August 10-12, August 17-19, or August 24-26, 2027. The chosen facility must be located in Albany, Columbia, Dutchess, Greene, Orange, Putnam, Rensselaer, Rockland, Ulster, or Westchester county, and be within 20 miles of a public transportation hub such as an airport, Amtrak station, or regional bus station. Key requirements include meeting and breakout rooms capable of accommodating at least 400 attendees, lodging for attendees, restaurant and catering facilities, and audio-visual services. The facility must also provide a courtesy room block at the County GSA rate, with specific room availability requirements for each night of the event. All guestrooms must be non-smoking, air-conditioned, and equipped with free Wi-Fi. Meeting spaces need to be ADA wheelchair compliant, and the facility must offer a hospitality "self-care" room and a secure "store" room for OVS staff. OVS staff will require access to the venue from 3:00 PM the day before the event until 3:00 PM on the final day.
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