2027 Apprenticeship Conference Services

The Texas Workforce Commission is seeking proposals for conference services, including meeting space, food and beverage, and sleeping rooms for the 2027 Apprenticeship Conference in various Texas locations.

Texas SmartBuy Member 320


General
Open (posted)
3202700013
Jul 20, 2026 03:00 PM
Jun 15, 2026 12:00 PM
Request for Proposal (RFP)
State
Original Solicitation Links
Contact
Gaye Smith
gaye.smith@twc.texas.gov
+17374005660
Submission Instructions
Description

The Texas Workforce Commission (TWC) is soliciting proposals for conference services to host the 2027 Apprenticeship Conference. The services required include meeting space, food and beverage, and sleeping rooms. The conference is expected to be a two-and-a-half-day event, with preferred dates in September 2027. The selected vendor must be capable of providing a general session room for up to 350 people, four breakout rooms for 125 people each, and a registration/exhibitor area. Sleeping rooms should be available at or below the prevailing Government per diem rate. Catering services for various functions are also required, along with concessions such as complimentary parking and discounted rates. Audio-visual services will be contracted separately by TWC, but vendors should provide cost estimates for in-house or external AV services. The conference will be held in one or more of the following locations: Arlington, Corpus Christi, Conroe, Dallas, Denton, Fort Worth, Galveston, Houston, San Antonio, or The Woodlands, Texas. Respondents must demonstrate financial soundness and provide references for similar projects completed within the last five years. The proposal should include a detailed narrative, cost response, and other required forms as outlined in the solicitation.

Classification Codes
NAICS561920Convention and Trade Show Organizers
PSCX1ABLEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES
Smart Codes
conference serviceshotel accommodationsevent catering
Specifications
Service Only
Timeline
Jun 15, 2026 12:00 PM-Solicitation Posting Date
Jun 22, 2026 12:00 PM-Deadline for Submitting Questions or Requests for Clarification
Jul 20, 2026 12:00 PM-Response Due Date
Sep 01, 2026 12:00 PM-Expected Contract Award
Requirements
Required
  • Commercial General Liability Insurance — $2,000,000.00
  • Comprehensive Automobile Liability Insurance — $1,000,000.00
  • Umbrella Liability Insurance — $25,000,000.00
Required
  • Minimum 3 references
  • Within the last 5 years
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