Statewide Cut Paper and Envelope Purchasing Program

Iowa's Area Education Agencies are seeking proposals for a statewide purchasing program supplying cut paper and envelopes to eligible Iowa schools and other members.

Iowa Association of Area Education Agencies > AEA Purchasing


General
Open
026.2
Oct 21, 2026 02:00 PM
Sep 18, 2026 02:00 PM
Small Business
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
[

026.2 Cut Paper and Envelopes-Winter

]

AEA Purchasing Winter Paper Buy Program

Contact
tmarshall@iowaaea.org
+13193996442
Elkader, IA, USA
Submission Instructions
Online
Attachment 1: Vendor Worksheet, Attachment 2: Signature Page, Attachment 3: Bid Template
Description

Iowa's Area Education Agencies are soliciting proposals for a statewide purchasing program supplying cut paper and envelopes to eligible members, including accredited public and nonpublic K-12 schools, area education agencies, and other approved entities. The program requires statewide service capability, direct ordering, delivery, invoicing, customer support, marketing, and assistance to member schools. No quantities are guaranteed, although prior winter order history included substantial volumes of letter, legal, pastel, and tabloid paper, plus envelopes. Products must meet detailed quality and packaging specifications, including minimum brightness and opacity requirements, moisture-resistant ream wrapping, reusable cartons, compliant wood sourcing, and delivery requirements. Vendors must submit pricing, complete the vendor worksheet and signature page, provide three K-12 references, and address sales, ordering, support, environmental responsibility, geographic capabilities, and eligible-member coverage. The awarded vendor will pay a 1% administrative fee on Iowa contract sales and provide sales reporting.

Classification Codes
NAICS424110Printing and Writing Paper Merchant Wholesalers
PSC7530Stationery and Record Forms
Smart Codes
copy paperpaper envelopesschool supply purchasing
Specifications
Supply & Service
No
Timeline
Sep 18, 2026 03:00 PM-Solicitation Opens
Oct 02, 2026 09:00 PM-Questions Due Date
Oct 07, 2026 09:00 PM-Responses to Questions Posted
Oct 21, 2026 02:00 PM-Proposal Submission Deadline
Nov 4, 2026-Bid Award
Nov 6, 2026-Anticipated Notice of Intent to Award
Nov 20, 2026-Anticipated Order Form Availability
Jan 22, 2027-Orders Submitted
Mar 5, 2027-Shipments to Members Completed
Apr 2, 2027-Reports Returned to Issuing Officer
Requirements
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
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