Stop-Loss Insurance and Claims Services

The City of El Paso is requesting proposals for specific and aggregate stop-loss insurance, underwriting, claims processing, and related reporting services effective January 1, 2027.

El Paso


General
Open
2026-0495R Addendum 1
Sep 23, 2026 08:00 PM
Aug 25, 2026 05:33 PM
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
[

Request for Proposal-2026-0495R

]

stop loss

[

2026-0495R

]

stop loss

[

2026-0495R Addendum 1

]

stop loss

Contact
salaspx@elpasotexas.gov
+19152629901
300 North Campbell Street, El Paso, TX, USA
Submission Instructions
Mail
City of El Paso Purchasing & Strategic Sourcing Department, 300 N. Campbell, 1st Floor, El Paso, TX 79901-1153
Description

The City of El Paso is seeking a stop-loss insurance provider for its self-funded medical plans, with coverage effective January 1, 2027. Proposers must quote individual stop-loss options at $400,000, $425,000, and $450,000, provide an overall composite rate across available medical plans, and address paid or 36/12 contract bases, 100% reimbursement, unlimited individual policy-year and lifetime payment limits, plan mirroring, waiver of actively-at-work and late-entrant provisions, unrestricted run-in claims, 12 months of run-out coverage, no new lasers at renewal, renewal proposals within 120 days of expiration, and optional advance or accelerated funding. The scope also includes claims processing and administration support, monthly claims experience and data-warehouse reporting, standard reports, claims audits, dedicated reporting support, HIPAA-compliant data transmission, implementation and open-enrollment support, renewal underwriting, and compliance with the employer's plan documents. The proposal package requires completion of the supplied pricing spreadsheets, claims-processing financial-stability questionnaire and proposal-specifications workbook, three comparable-contract experience forms, and the Mandatory Forms packet. The solicitation provides current plan, census, claims, and stop-loss reference information for underwriting. Amendment A001 adds a second non-mandatory pre-proposal conference on September 8, 2026, and adds References 13 through 22 for reference only.

Classification Codes
NAICS524130Reinsurance Carriers
PSCG008Other Government Insurance Programs
Smart Codes
stop-loss insuranceinsurance underwritingclaims processing
Specifications
Service Only
Timeline
Aug 25, 2026-Release Date
Sep 2, 2026-Non-Mandatory Pre-Proposal Conference (optional)
Microsoft Teams conference call. Meeting ID: 261 218 877 079 356; passcode: sX76fg34; audio-only call number: (915) 213-4096; conference ID: 939 734 024#.
Sep 8, 2026-Second Non-Mandatory Pre-Proposal Conference (optional)
Microsoft Teams conference call. Audio-only call number: (915) 213-4096; conference ID: 939 734 024#. Meeting ID: 261 218 877 079 356; passcode: sX76fg34.
Sep 9, 2026-Deadline for Questions
Sep 16, 2026-Answers to Questions
Sep 23, 2026-Response Deadline
Sep 23, 2026-Bid Opening and Reading
Oct 1, 2026-Evaluation
Nov 1, 2026-Approximate Contract Award Date
Requirements
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
Location
Documents
Title
Reference 11 - CoEP Aetna Stop Loss Application 2026.pdf
Reference 5 - CoEP_2026 SBC FD_BASIC.pdf
Factor A - Price $425K Stop Loss Level.xlsx
Reference 9 - CoEP_2026 SBC NU_CDHP.pdf
Amendment Acknowledgement (For Paper Bids Only).pdf
Reference 1 - Census_All_2026.xlsx
Reference 6 - CoEP_2026 SBC NU_BASIC.pdf
Reference 8 - CoEP_2026 SBC FD_CDHP.pdf
Factor D - Claims Processing (Questionnaire).xlsx
Factor A - Price $450K Stop Loss Level.xlsx
Factor B - Experience - Comparable Contract Form #3.pdf
Factor B - Experience - Comparable Contract Form #1.pdf
Reference 7 - CoEP_2026 SBC PD_BASIC.pdf
Reference 4 - El Paso_ExpRpt_Aetna_Medical_20250630.pdf
Factor A - Price $400K Stop Loss Level.xlsx
Reference 10 - CoEP_2026 SBC PD_CDHP.pdf
Reference 13 - CoEP_ExpRpt_Aetna_Medical_202607.pdf
Reference 22 - Membership Enrollment by Tier_CoEP_Jun-Jul2026.xlsx
Reference 14 - 4884663-Large Claimant_CityofElPaso_Jan2024-May2026.xlsx
2026-0495R A001.pdf
Reference 18 - CoEP Self Funded Claims Report 012024-052026.xlsx
Reference 12 - CoEP Aetna Stop Loss Policy 2026.pdf
Reference 2 - City of El Paso_ExpRpt_Aetna_Medical_202604.pdf
Reference 3 - El Paso_ExpRpt_Aetna_Medical_20251231.pdf
Factor D - Claims Processing (Financial Stability).xlsx
Factor D - Claims Processing (Proposal Specifications).xlsx
Reference 21 - Large Claimant_CoEP_June-July2026.xlsx
Reference 15 - 4884739-Acct Struct by Mon_Eligibility_CoEP_012024-052026.xlsx
Reference 16 - 4894051-Membership Enrollment by Tier CoEP_012024-052026.xls
Reference 19 - CoEP Account Structure Key for elig and enroll reports.xlsx
Factor B - Experience - Comparable Contract Form #2.pdf
Mandatory Forms.pdf
Reference 17 - CoEP Rx High Claimant Member Summary 2024 - 072026.xlsx
Reference 20 - CoEP Claims July 2026.xlsx
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