Municipal Insurance Brokerage Services

The City of Palm Springs is seeking a qualified insurance broker to manage its insured and self-funded programs, place multiple municipal coverages, support renewals and claims, and provide ongoing advisory services.

City of Palm Springs


General
Open
RFP 06-26
Sep 22, 2026 09:00 PM
Aug 24, 2026 02:00 PM
3 years base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
anil.cholakkara@palmspringsca.gov
+17603228361
3200 East Tahquitz Canyon Way, Palm Springs, CA, USA
Submission Instructions
Description

The City of Palm Springs is seeking a professional insurance broker to serve as broker of record and provide ongoing advisory, brokerage, risk-transfer, risk-financing, policy-review, marketing, renewal, claims-assistance, certificate, contract-review, and coverage-consultation services. The scope covers the City's insured and self-funded programs, including property and equipment breakdown, earthquake and flood, excess general and automobile liability, employment practices and public officials liability, excess workers' compensation, airport liability, crime, cyber and data breach, media liability, VillageFest liability, aircraft hull and liability, and other coverages requested or recommended. The proposer must have at least 10 years of experience providing brokerage services to a municipality with a police and/or fire department, have no prior corrective-action history with the California Department of Insurance, and hold a current California insurance-broker license. The agreement is for three years with two additional one-year renewal options. Proposals require separate Technical Proposal and Cost Proposal electronic files; the cost proposal must use the provided form and present annual fees for five potential years. The technical submission must address qualifications, references, staffing, approach, local preference if applicable, and the required certifications and forms.

Classification Codes
NAICS524210Insurance Agencies and Brokerages
PSCG009Non-Government Insurance Programs
Smart Codes
insurance brokerage servicesmunicipal risk managementinsurance claims assistance
Specifications
Service Only
Timeline
Aug 24, 2026-Proposal Issued
Sep 1, 2026-Pre-Proposal Conference (optional)
Meeting ID: 227 433 607 634 166; passcode: Zs3c6kY3; dial-in: +1 872-239-6004,,755826340#; conference ID: 755 826 340#
Sep 8, 2026-Requests for Clarifications Due
Sep 15, 2026-Responses to Clarifications Posted
Sep 22, 2026-Proposals Due
Oct 7, 2026-Interviews, If Required
Oct 13, 2026-Tentative Recommendation/Selection
Nov 23, 2026-Projected Contract Award
Requirements
Required
  • Errors and Omissions — $1,000,000.00
  • Workers' Compensation
  • Commercial General Liability — $1,000,000.00
  • Business Automobile Liability — $1,000,000.00
  • Employer Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
No
Documents
TitleDate Posted
RFP 06-26 Attachment EAug 19, 2026 02:00 PM
RFP 06-26 Attachment GAug 19, 2026 02:00 PM
RFP 06-26 Attachment AAug 19, 2026 02:00 PM
RFP 06-26 Attachment FAug 19, 2026 02:00 PM
RFP 06-26 Attachment BAug 19, 2026 02:00 PM
RFP 06-26 Attachment CAug 19, 2026 02:00 PM
RFP 06-26 Professional Insurance Brokerage ServicesAug 19, 2026 02:00 PM
RFP 06-26 Attachment DAug 19, 2026 02:00 PM
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