External Document Archiving Services
Concordia University
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Description
Concordia University is seeking a contractor for external document archiving services. The scope includes storage of document boxes; regular, urgent, and after-hours delivery and retrieval of document boxes and files; document scanning; reclassification of files within boxes and documents within files; and free replacement of boxes damaged by the contractor. Regular deliveries must be completed within 24 hours, while urgent deliveries during normal business hours must be completed in less than three hours. The contractor must also securely destroy Concordia's stored document boxes designated for annual destruction and issue a secure-destruction certificate for each destruction. The contract term is three years, with two individually renewable one-year options, for a maximum total term of five years. Submissions must be provided in two separate envelopes: the first containing all required documents, completed forms, and the quality evaluation, and the second containing only the price schedule identified as “5- P-CW23124_Vol3_Bordereau de Prix.”
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