Global Trade Summit Planning and Operations Support
City of Laredo > Port Laredo
Original Solicitation Links
Informal RFP Global Trade Summit Program
]global trade summit program development planning & operations support - port laredo
Contact
Submission Instructions
Description
The City seeks a professional services team to support development, planning, coordination, and execution of the 2027 Port Laredo Global Trade Summit. Work includes project management; research and program development; speaker, moderator, and stakeholder engagement; exhibitor recruitment and coordination; sponsor fulfillment support after sponsor confirmation; event operations planning; and onsite management. Sponsorship sales and negotiation are expressly excluded, and the contractor may not make commitments on the City’s behalf without authorization. The contractor will coordinate with the City and other event partners, support planned market activations in Monterrey and Mexico City, and provide onsite personnel during setup and the Summit. Required work products include planning and operational plans, program and speaker materials, stakeholder and exhibitor pipelines, event-day documents, and a written after-action report within 30 days after the Summit. The Summit is scheduled for May 26–28, 2027. The anticipated contract term is one year, with a possible additional one-year extension by mutual agreement.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Workers Compensation
- Employers Liability — $1,000,000.00
- Commercial Automobile Liability — $1,000,000.00
- Professional Liability / Errors & Omissions — $1,000,000.00
Location
Documents
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