Secure Youth Telephone Services for Juvenile Facilities

Alameda County Probation Department is seeking a contractor to provide, install, and operate secure youth telephone systems, including equipment, connectivity, call monitoring, analytics, maintenance, training, and cybersecurity, at two juvenile facilities in San Leandro.

Alameda County > General Services Agency - Procurement > Alameda County Probation Department


General
Open (open)
Nov 12, 2026 09:00 PM
Sep 17, 2026 01:30 PM
3 years base + 1 × 2 years option
Small Business
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
yulia.margolin@acgov.org
+15102089615
1401 Lakeside Drive, Oakland, CA, USA
Submission Instructions
Online
Exhibit A - Bid Response Packet, as amended or revised by Addendum, including all required documentation, County-provided Excel Bid Form
Description

Alameda County Probation Department seeks a contractor to provide comprehensive youth telephone services for Alameda County Juvenile Hall and Camp Wilmont Sweeney. The scope includes correctional-grade telephones and related hardware, installation using existing infrastructure, connectivity, software, maintenance, technical support, security, training, reporting, call recording and monitoring, restricted and unmonitored call controls, analytics, cybersecurity, disaster recovery, and a leave-behind data solution. Calls must be provided at no cost to youth or recipients, and the system must support secure administration, accessibility, call tracking, recording retention, and confidential attorney communications. The contractor must submit an implementation plan, disaster recovery and backup plan, telephone photographs and model information, relevant experience, three comparable references, a description of proposed services, and required County response materials and pricing. Attendance at the mandatory site visit is required; proposals from bidders who do not attend will be disqualified. The contract is planned for three years with an option for two additional years, and the transition, installation, testing, and training must be completed before September 30, 2027.

Classification Codes
NAICS561421Telephone Answering Services
PSC5805Telephone and Telegraph Equipment
Smart Codes
juvenile facility telephone systemssecure call monitoring softwarecorrectional telephone installation
Specifications
Supply & Service
Timeline
Sep 17, 2026-Project Release Date
Oct 02, 2026 12:00 AM-Site Security Clearance Forms Due
Oct 16, 2026 05:30 PM-Mandatory Site Visit / Bidders Conference (required)
Bidders must bring a valid government-issued ID. Cell phones, smartwatches, and other electronic devices are not permitted; lockers will be available.
Oct 20, 2026 12:00 AM-Questions Due
Oct 30, 2026-Questions and Answers Issued
Nov 12, 2026 10:00 PM-Response Due
Nov 12, 2026 10:00 PM-Public Bid Opening (optional)
Meeting ID: 211 144 786 389 213; passcode: Js9UQ3n5; phone conference ID: 637 917 488#; dial-in: +1 415-915-3950 or +1 888-715-8170.
Dec 23, 2026-Notice of Intent to Award
Mar 2, 2027-Board Consideration Award Date
Jun 1, 2027-Contract Start Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial or Business Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employers Liability — $1,000,000.00
  • Technology Professional Liability (Errors and Omissions) — $2,000,000.00
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
Location
Documents
TitleDate Posted
!902759 RFP Tel Svcs Juv FacilitiesSep 15, 2026 03:51 PM
!902759 Tel Svcs Jul Facilities Bid FormSep 15, 2026 03:51 PM
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