Rail Compliance Inspection Software and Support

The Sonoma-Marin Area Rail Transit District is seeking a software-as-a-service platform to manage Federal Railroad Administration compliance inspections and reporting for rail equipment, track, signals, and grade crossings, with implementation, training, hosting, and ongoing technical support.

Sonoma-Marin Area Rail Transit District


General
Open
IT-PS-26-004
Nov 06, 2026 10:00 PM
Oct 13, 2026 08:00 PM
3 years base + 2 × 1 year options
Request for Proposal (RFP)
Local
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Submission Instructions
Description

The Sonoma-Marin Area Rail Transit District seeks a software-as-a-service platform for managing and reporting Federal Railroad Administration regulatory compliance involving locomotive and equipment inspections, track and switch inspections, wayside signals and grade-crossing warning devices, trouble tickets, and grade-crossing credible reports. The platform must support user access controls, regulatory reporting, data backup and restoration, single sign-on, on-demand data export, audit-log retention, disaster recovery, and 99.9% monthly uptime. The selected provider will configure and customize the platform, upload initial assets, provide implementation and train-the-trainer services, host the system, provide weekday help-desk support, perform updates and security patches, and provide ongoing technical and advisory support. The proposal must address the software platform, implementation approach and timeline, training, key personnel, prior experience including three similar implementations completed within the past three years, and pricing for implementation, three years of licensing, hosting and help-desk support, and additional technical support.

Classification Codes
NAICS541512Computer Systems Design Services
PSCAS35RAIL TRANSPORTATION - OPERATIONAL SYSTEMS DEVELOPMENT
Smart Codes
rail compliance softwaremaintenance inspection softwaresoftware implementation support
Specifications
Supply & Service
Timeline
Oct 13, 2026-RFP Issue Date
Oct 23, 2026 12:00 AM-Questions Due
Oct 29, 2026-Final Addendum Issued
Nov 6, 2026-Proposal Evaluation Period Begins
Nov 06, 2026 10:00 PM-Intent to Bid Due
Nov 06, 2026 10:00 PM-Proposal Due
Nov 20, 2026-Notice of Intent to Award
Dec 16, 2026-Board of Directors Review
Dec 17, 2026-Agreement Award
Requirements
Required
  • Workers' Compensation
  • Employer's Liability — $1,000,000.00
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Technology Professional Liability Errors and Omissions — $2,000,000.00
Scored
  • Minimum 3 references
  • Within the last 3 years
  • Client point of contact required for each reference
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