Self-Funded Vision Plan Administration

Gilbert Public Schools is seeking a vendor to administer a self-funded vision insurance program, including claims processing, eligibility administration, customer service, reporting, and enrollment support, for approximately 3,910 eligible employees.

Gilbert Public Schools


General
Open (open)
28-04-32
Oct 02, 2026 12:00 PM
Sep 04, 2026 07:40 AM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
ann.ceschin@gilbertschools.net
+14804973381
140 South Gilbert Road, Gilbert, AZ, USA
Submission Instructions
Description

Gilbert Public Schools is soliciting proposals for an Administrative Services Only (ASO) vision program that duplicates or improves its existing benefit levels. The selected vendor will administer claims and payments, eligibility and enrollment, coordination of benefits, participant communications, explanations of benefits, claims forms, reporting, secure online access, and customer service. The vendor must also provide an account management team, bilingual educational materials, benefit booklets or summaries, and open-enrollment support, including presentations and meeting attendance as requested. The initial plan year is July 1, 2027, through June 30, 2028, with a desired rate guarantee through June 30, 2030 and two additional one-year renewal options. The district expects approximately 3,910 eligible employees, with vision coverage available to employees enrolled in a medical plan and paid entirely by the district. Proposals are evaluated on qualifications, price, ability to perform, and responsiveness; a separate technical response and cost proposal are required.

Classification Codes
NAICS524292Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds
PSCG009Non-Government Insurance Programs
Smart Codes
vision insurance administrationclaims processing servicesemployee benefits enrollment
Specifications
Service Only
Timeline
Sep 4, 2026-Release Date
Sep 14, 2026-Question Submission Deadline
Sep 25, 2026-Intent to Propose Deadline
Oct 2, 2026-Proposal Submission Deadline
Requirements
Required
  • Commercial General Liability — $500,000.00
  • Automobile Liability — $500,000.00
  • Workers' Compensation
  • Employers' Liability — $500,000.00
  • Professional Liability — $500,000.00
Scored
Documents
TitleDate Posted
A - VSP Vision Benefit SummaryAug 24, 2026 07:42 AM
Vision_Insurance.pdfSep 04, 2026 07:40 AM
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