Short-Term Disability Insurance and Administration

Gilbert Public Schools is seeking a single vendor to provide employer-paid and voluntary short-term disability insurance, including enrollment, claims administration, benefit payments, customer service, and reporting, beginning July 1, 2027.

Gilbert Public Schools


General
Open (open)
28-03-32
Oct 02, 2026 12:00 PM
Sep 04, 2026 07:39 AM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
ann.ceschin@gilbertschools.net
+14804973381
140 South Gilbert Road, Gilbert, AZ, USA
Submission Instructions
Description

Gilbert Public Schools is soliciting a complete group short-term disability insurance program covering both employer-paid and voluntary employee-paid plans. The selected vendor must provide at least the existing benefit levels, administer eligibility and enrollment, accept electronic eligibility files, process claims and benefit payments, coordinate benefits, handle denied-claim reviews, provide customer service and account management, support open enrollment, furnish bilingual educational materials and policy or certificate booklets, and provide reporting and secure online access. The employer-paid plan covers approximately 3,572 employees and the voluntary plan approximately 1,095 employees. The requested employer-paid design includes 90-day accident and sickness elimination periods, benefits of up to 66 2/3% or 75% depending on class, a 13-week benefit period, and a $750 maximum weekly benefit for Class 1. The voluntary design includes 14-day accident and sickness elimination periods, benefits up to 66 2/3%, an 11-week benefit period, and a $1,000 maximum weekly benefit. The initial performance period is July 1, 2027, through June 30, 2028, with a rate guarantee through June 30, 2030 and options for two additional one-year terms.

Classification Codes
NAICS524298All Other Insurance Related Activities
PSCG009Non-Government Insurance Programs
Smart Codes
short-term disability insuranceclaims administration servicesemployee benefits administration
Specifications
Service
Timeline
Sep 4, 2026-Release Date
Sep 14, 2026-Question Submission Deadline
Sep 25, 2026-Intent to Propose Deadline
Oct 2, 2026-Proposal Submission Deadline
Requirements
Required
  • Commercial General Liability — $500,000.00
  • Automobile Liability — $500,000.00
  • Workers' Compensation
  • Employers' Liability — $500,000.00
  • Professional Liability — $500,000.00
Scored
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