Grant Management Platform Implementation and Support

The City of Richmond, California, is seeking a vendor to provide, implement, migrate, and support a secure electronic grant management platform covering applications, review, awards, reporting, and closeout.

City of Richmond > Richmond City Sheriff's Office

General

Status:Open

Due Date:Nov 02, 2026 06:59 AM

Posted Date:Sep 30, 2026 10:44 PM

Contract Period:3 years

Type:Request for Proposal (RFP)

Level:Local

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Original Solicitation Links

request for proposal for a grant application, review, and management platform

Contact

Name:Jora Atienza Washington

Email:youth@ci.richmond.ca.us

Phone:+15106205458

Submission Instructions

Method:Online

Portal:https://vendors.planetbids.com/portal/14590/bo/bo-detail/146780

Description

The City of Richmond seeks a comprehensive, secure, web-based grant management platform supporting the full grant lifecycle, including grant opportunity creation, electronic applications and supporting-document uploads, application review and scoring by independent reviewers, award administration, grant agreements, reporting, monitoring, communications, data collection, and closeout. The solution must support multiple grant programs, role-based access, applicant and grantee accounts, reviewer assignments, audit histories, dashboards, reporting, data exports, security controls, backups, accessibility, and integration with California Secretary of State business-entity records and the California Department of Justice Registry of Charities and Fundraisers. The selected vendor will provide project management, configuration, implementation, testing, training, documentation, data migration and transition from the City's current platform, ongoing hosting or licensing, maintenance, technical support, security updates, upgrades, and transition assistance at contract expiration. The initial contract term is three years, with potential extensions. Proposals are limited to 10 double-sided or 20 single-sided pages, excluding specified items such as cost information, resumes, required forms, certifications, covers, and letters of commitment. Required proposal content includes a cover letter, project summary, methodology, staffing and timeline, qualifications and experience, responses to required and desired capabilities, cost information, value-added services, subcontractor assignments, prior City contracts, exceptions, and impartiality/conflict disclosures. Respondents must also submit the Sanctuary City Compliance Statement and Limited Liability Company Disclosure Statement, as applicable, and comply with the City's local business, employment, living wage, and related contracting ordinances.

Classification Codes

NAICS541512Computer Systems Design Services

PSCDA10Support services, delivered as a service contract (SaaS or Subscription) involved with the analysis, design, development, code, test and release packaging services associated with application development projects, as well as off-the-shelf Business software.

Title	Date Posted
Business Opportunity Ordinance 2.5	Sep 30, 2026 03:29 PM
LLC Resolution 86-21-LLC Compliance.pdf	Sep 30, 2026 03:29 PM
Labor Compliance System Requirements	Sep 30, 2026 03:29 PM
LLC-Disclosure Statement for LLC.docx	Sep 30, 2026 03:29 PM
Sanctuary City Contracting Ordinance	Sep 30, 2026 03:29 PM
Ban the Box Ordinance and Form.pdf	Sep 30, 2026 03:29 PM
RFP	Sep 30, 2026 03:29 PM
Local Employment Program Ordinance	Sep 30, 2026 03:29 PM
Living Wage Ordinance.pdf	Sep 30, 2026 03:29 PM
Vendor Sanctuary City Compliance Certification Form	Sep 30, 2026 03:29 PM