SUNY College Fair Venue Rental
State University of New York > SUNY System Administration > System-Wide Procurement
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SUNY System Administration seeks a venue for a two-day public college fair on consecutive days between September 20 and October 29, 2027. The facility must legally accommodate 2,500 people, provide exhibit space for 50 campus booths using 80 skirted tables, two workshop rooms seating 250 people each, and a registration area. Audiovisual equipment must be available on site or be easy to set up. The venue must offer on-site catering or permit outside caterers, provide easy access to public transportation, and be ADA-accessible. Responses must identify available two-day date blocks and include itemized all-inclusive pricing for space, tables and chairs, audiovisual, security, cleaning, labor, and service charges; floor plans; catering options and pricing; nearby transit lines; and deposit and cancellation terms. The event runs from 9:00 a.m. to 7:30 p.m. on Day 1 and 9:00 a.m. to 3:00 p.m. on Day 2, with setup access from 7:00 a.m. on Day 1 and teardown completed by 4:00 p.m. on Day 2. Subcontracting, joint ventures, and cooperative arrangements are allowed. MWBEs and SDVOBs are encouraged to respond, but the stated participation goals are 0%.
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