Window and In-Wall Air Conditioners and Related Services

The New York City Department of Citywide Administrative Services is seeking bids for a 3.5-year requirements contract to supply window and in-wall air conditioners and accessories, with installation, removal, and disposal services.

City of New York > Department of Citywide Administrative Services > Division of Municipal Supply Services


General
Open
85727B0033
Dec 11, 2026 12:00 PM
Nov 10, 2026 12:00 PM
3 years 6 months
Invitation for/to Bid (IFB/ITB)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
jorwilliams@dcas.nyc.gov
+12123865012
Submission Instructions
Online
Description

The City seeks a requirements-contract vendor to supply window and in-wall air conditioners, window brackets, in-wall sleeves, and related accessories. The bid schedule includes multiple unit capacities and specifications, with Friedrich models listed as standards or approved equals. The contract also includes delivery, installation during normal working hours and off-hours, pre-installation surveys, removal and disposal of existing units, and furnishing and installing support frames when ordered. Estimated quantities are provided, but the City is not obligated to order a specific quantity. Deliveries are to locations designated on individual purchase orders within New York City and surrounding areas. Bidders must be manufacturers or their authorized distributors and meet the stated experience qualifications. The bid requires itemized pricing and a manufacturer’s warranty; the manufacturer’s certificate is due before award, not necessarily with the bid. The solicitation describes a 3.5-year contract period, anticipated to run from January 1, 2027, through June 30, 2030.

Classification Codes
NAICS335220Major Household Appliance Manufacturing
PSC4120Air Conditioning Equipment
Smart Codes
window air conditionersin-wall air conditionersair conditioner installation
Specifications
Supply & Service
No
Timeline
Nov 10, 2026 02:00 PM-Release Date
Nov 20, 2026 05:00 PM-Pre-Bid Conference (optional)
Register in advance; the conference will be held via Microsoft Teams.
Dec 4, 2026-Questions Due Date
Dec 11, 2026-Bid Due Date
Dec 11, 2026-Bid Opening (optional)
Register in advance to attend the virtual bid opening via Microsoft Teams.
Requirements
Required
  • Workers' Compensation
  • Disability Benefits Insurance
  • Employers' Liability
  • Commercial General Liability — $1,000,000.00
  • Commercial Automobile Liability — $1,000,000.00
  • Professional Liability/Errors & Omissions — $1,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
No
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