Marching Band Destination Management Services
University of Wisconsin-Eau Claire > Procurement and Strategic Sourcing Department
Original Solicitation Links
2027-UWEAU-01516-RFB
]destination management services for the blugold marching band (bmb)
Contact
Submission Instructions
Description
The University of Wisconsin-Eau Claire seeks a turnkey travel and event-management program for approximately 400 students and 10 staff attending the Blugold Marching Band's 2027 Macy's Thanksgiving Day Parade participation. The program covers five nights of Manhattan lodging, secure instrument and equipment storage, Thanksgiving meals, local transportation and parade logistics, an independent rehearsal facility, admission and transportation for the 9/11 Memorial & Museum and one Broadway show per traveler, on-site tour management, planning, supplier coordination, and post-trip financial reconciliation. Roundtrip airfare between Wisconsin and New York and Wisconsin ground transportation are excluded. Bidders must submit a technical response and completed pricing workbook, including prices for six required service categories and proposed payment and cancellation/refund/attrition schedules. The technical response must address lodging, transportation, meals, rehearsal facilities, staffing, itinerary, experience, and pricing-adjustment requirements. Three references for comparable programs are required. An optional pre-trip planning visit and Friends and Family program may be offered but are not part of the evaluated base price. Subcontracting requires prior written approval.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $2,000,000.00
- Minimum 3 references
- Within the last 7 years
- Client point of contact required for each reference
Documents
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