Facility-Wide HVAC Assessment and Maintenance

The Brownsville Navigation District is seeking proposals for facility-wide monthly HVAC preventive maintenance, a comprehensive assessment of existing units, and repair and replacement planning, with an addendum providing a detailed inventory of current HVAC equipment.

Brownsville Navigation District > Port of Brownsville


General
Open
HVA-110826-51
Sep 15, 2026 02:00 PM
Aug 27, 2026 12:00 PM
1 year base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
purchasing@portofbrownsville.com
+19568387043
1000 Foust Road, Brownsville, TX, USA
Submission Instructions

or

Mail
Brownsville Navigation District Procurement and Contract Supervisor, 1000 Foust Road, Brownsville, Texas 78521
Description

The Brownsville Navigation District d/b/a the Port of Brownsville is soliciting proposals for monthly, facility-wide HVAC preventive maintenance. Required tasks include replacing air filters; washing mini-split filters; lubricating bearings; inspecting coils, drain lines, drain pans, capacitors, relays, wiring, terminals, ducts, and air distribution; checking refrigerant pressures and fan operation; clearing drainage clogs; greasing fan motors when needed; cleaning electrical enclosures; and adjusting thermostat schedules when requested. The vendor must supply the filters, lubricants, and oils needed for the maintenance work, while repairs outside the listed tasks will be quoted separately. The vendor must also assess all current HVAC units, document their condition, and propose a comprehensive timeline for repairs and replacements. Addendum 1 provides a comprehensive inventory of the existing equipment across the facilities, including unit models, capacities, brands, dates, and locations. Proposals will be evaluated on vendor experience, technician availability, cost value, client service, and references. The initial agreement is for one year, with up to two additional one-year extensions. Required submission materials include the Respondent's Acknowledgment Form, Vendor Registration and Conflict of Interest Questionnaire, Government Code Chapter 2270 and 2252 Disclosure Statement, Statement of Non-Collusion, and proof of insurance.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCJ041Maintenance, Repair and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
hvac preventive maintenancehvac equipment assessmenthvac repair planning
Specifications
Supply & Service
Timeline
Aug 27, 2026-Solicitation Advertised
Sep 4, 2026-Questions Due Date
Sep 8, 2026-Addendum 1 Due
Sep 15, 2026-Proposal Submission Deadline
Sep 22, 2026-Anticipated Notification of Award
Requirements
Required
  • Worker's Compensation
  • Employer's Liability — $1,000,000.00
  • Comprehensive General Liability - Bodily Injury — $1,000,000.00
  • Comprehensive General Liability - Property Damage — $1,000,000.00
  • Comprehensive Automotive Liability - All owned vehicles — $1,000,000.00
  • Comprehensive Automotive Liability - All non-owned vehicles — $1,000,000.00
  • Comprehensive Automotive Liability - All hired vehicles — $1,000,000.00
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