EPIC Grant Evaluation and Learning Partner

Aurora Public Schools is seeking an Evaluation and Learning Partner to design and operate a comprehensive evaluation system for its five-year EPIC Grant, including shared measurement, data analysis, reporting, continuous quality improvement, and coalition capacity building.

Adams-Arapahoe School District 28J > Aurora Public Schools


General
Open
Oct 29, 2026 04:00 PM
Sep 22, 2026 01:35 PM
$200,000.00
9 months base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
mharan@aurorak12.org
+13033261988
Aurora District, CO, USA
Submission Instructions
Online
Upload and submit the proposal through Rocky Mountain E-Purchasing (BidNet) by the proposal deadline., Submit the proposal in one combined file, except for the separate redacted copy if applicable.
Description

Aurora Public Schools, through the Aurora Partners for Thriving Youth coalition, seeks an experienced organization or consultant to serve as the Evaluation and Learning Partner for the Colorado Department of Public Health and Environment’s Elevating Prevention in Colorado (EPIC) Grant. The selected contractor will become an active coalition partner and support evaluation leadership throughout the grant period. The scope includes developing and maintaining a five-year evaluation plan, logic models, evaluation questions, performance measures, data-collection protocols, and a shared measurement system. The contractor will coordinate and analyze qualitative and quantitative data, including school, coalition, survey, focus-group, community-assessment, and other community-indicator data; develop dashboards, reports, presentations, and executive summaries; facilitate data-review and learning sessions; monitor the Community Action Plan; prepare grant reporting; provide technical assistance and evaluation capacity building; and support continuous quality improvement and community decision-making. The proposal must address the specified evaluation, Collective Impact, coalition-engagement, and community-level-change questions. The current budget is up to $40,000 for the prorated first year and up to $50,000 for years two through five. The evaluator must maintain an office in the Metro Denver area, and the evaluator must reside in Colorado and attend local meetings.

Classification Codes
NAICS541720Research and Development in the Social Sciences and Humanities
PSCR407Program Evaluation Services
Smart Codes
program evaluationdata analysisgrant reporting
Specifications
Service Only
Timeline
Sep 25, 2026 04:00 PM-Questions Deadline
Sep 29, 2026-Answers/Addendum Issued
Oct 29, 2026 04:00 PM-Proposal Deadline
Oct 30, 2026-Evaluation of Proposals
Nov 16, 2026-Round Two Presentations, If Needed (optional)
Virtual presentation; invited vendors will receive further information by email.
Nov 17, 2026-Round Two Presentations, If Needed (optional)
Virtual presentation; invited vendors will receive further information by email.
Nov 18, 2026-Intent to Award
Requirements
Required
  • Commercial Crime Insurance
  • SAM Insurance
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Location
Local Preference:Local Requirement
Documents
TitleDate Posted
rfp092226wSep 22, 2026 01:35 PM
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