Disaster Debris Monitoring Services

The City of Portage is seeking disaster debris monitoring, recovery management, electronic debris tracking, and FEMA reimbursement support services following significant weather events.

City of Portage > Building, Planning, and Community Development


General
Open (open)
Sep 28, 2026 08:00 PM
Sep 11, 2026 11:00 AM
1 year base + 2 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Original Solicitation Links
Contact
tcherry@portage-in.com
+12197645746
6070 Central Avenue, Portage, IN, USA
Submission Instructions
Email
Description

The City of Portage is soliciting proposals for disaster debris monitoring and recovery management services following significant weather events. The selected contractor will monitor debris generated from public rights-of-way, private property, drainage areas, and other eligible locations; coordinate daily operations; support temporary debris storage and reduction site permitting; schedule and manage field staff; monitor debris removal contractors; certify vehicle capacities; validate load tickets and eligible debris; oversee site development and restoration; and prepare operational, final, and appeal reports. The contractor must provide or license an automated electronic debris tracking and reporting system that captures photographs, GPS coordinates, electronic signatures, timestamps, before-and-after documentation, and real-time web-based reporting, with GIS connectivity and sufficient equipment available for the City's needs. The proposal must address qualifications, staff, technical approach, hourly pricing, FEMA/FHWA and other reimbursement documentation, and include a draft contract. The solicitation states a one-year agreement with two additional one-year renewal options.

Classification Codes
NAICS562910Remediation Services
PSCR429SUPPORT- PROFESSIONAL: EMERGENCY RESPONSE/DISASTER PLANNING/PREPAREDNESS SUPPORT
Smart Codes
disaster debris monitoringdebris management consultingfema reimbursement services
Specifications
Service Only
Timeline
Sep 11, 2026 03:00 PM-Publication Date
Sep 21, 2026 08:00 PM-Questions Due Date
Sep 23, 2026 08:00 PM-Responses to Questions Released
Sep 28, 2026 08:00 PM-Proposal Submission Deadline
Sep 29, 2026-Selection Committee Evaluation
Sep 29, 2026 06:00 PM-Recommendation of Award
Requirements
Required
  • Workers' Compensation
  • Employers' Liability — $1,000,000.00
  • Commercial General Liability — $1,000,000.00
  • Business Automobile Liability — $1,000,000.00
  • Professional Liability (Errors & Omissions) — $1,000,000.00
Required
  • Performance Bond
Scored
  • Minimum 3 references
  • Within the last 5 years
  • Client point of contact required for each reference
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