Local Hotel Partnership Program
University of Texas at Dallas
Original Solicitation Links
UTD20260917-AN
]local hotel partnership program follow solicitation
UTD20260917-AN
]local hotel partnership program
Contact
Submission Instructions
Description
The University of Texas at Dallas is seeking proposals from qualified hotels located within five miles of its campus to establish one or more preferred hotel partnerships. Selected hotels must provide negotiated fixed nightly rates and discounts from publicly available rates, define seasonal rates, blackout dates, room types, taxes, and fees, and offer a dedicated booking method for university-affiliated guests. Proposals should address guest benefits such as parking, breakfast, Wi-Fi, shuttle transportation, flexible cancellation, early check-in, late checkout, fee waivers, room upgrades, loyalty-program eligibility, and discounted meeting or event space. Hotels must maintain a safe, clean, smoke-free, ADA-compliant property with a 24-hour staffed front desk, current licenses and insurance, dedicated account representatives, accurate reservation confirmations, transparent pricing, and responses to inquiries within one business day. Direct billing, itemized invoicing, utilization and rate reporting, and additional services may be proposed. The agreement will have an initial three-year term with up to two additional one-year renewals; the university guarantees no minimum room-night volume, spend, or exclusivity.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Workers' Compensation and Employer's Liability — $1,000,000.00
- Commercial General Liability — $1,000,000.00
- Comprehensive Automobile Liability — $1,000,000.00
- Minimum 3 references
- Within the last 5 years
- Client point of contact required for each reference
Location
Documents
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