Access Control, Security Monitoring, and Camera Services

The City of San Ramon is seeking a contractor to install, integrate, monitor, maintain, and support access control systems, intrusion detection, security cameras, and related infrastructure across approximately fifteen city facilities.

City of San Ramon > Public Works Department > Public Services Division


General
Open
Oct 29, 2026 12:00 PM
Aug 27, 2026 12:00 PM
3 years base + 7 × 1 year options
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
publicservices@sanramon.ca.gov
Submission Instructions
Mail
City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583
Description

The City of San Ramon is requesting proposals for comprehensive access control, security monitoring, and security camera services across approximately fifteen city-owned facilities. The scope includes assessment, design, installation, integration, monitoring, maintenance, repair, training, and ongoing support for access control hardware and software, intrusion detection systems, duress buttons, security cameras, networking equipment, and related infrastructure. Key objectives include converting existing systems to an Active Directory-based access control environment, integrating existing and future cameras into a centralized cloud-based management system, expanding controlled access points, and storing video and audio off-site for at least one year. New cameras must provide a minimum 4K resolution. The contractor must provide three years of on-site support, 24-hour emergency response, 48-hour non-emergency response, certified technicians, system documentation, and assistance integrating 750 to 1,000 users. The initial term is three years with up to seven successive one-year renewal options. Proposals must include qualifications, relevant experience and references, staffing and resumes, subcontractor information, licenses, pricing, and a proposed approach and work plan.

Classification Codes
NAICS561621Security Systems Services (except Locksmiths)
PSCN063Installation of Equipment: Alarm, Signal, and Security Detection Systems
Smart Codes
access control systemssecurity camera installationsecurity monitoring services
Specifications
Supply & Service
Timeline
Aug 27, 2026-RFP Issued
Sep 8, 2026-Mandatory Pre-Submittal Meeting (required)
Sep 24, 2026-Request for Information Deadline
Oct 29, 2026-Proposal Deadline
Nov 19, 2026-Notice of Selection
Jan 26, 2027-Council Approval and Award
Jul 1, 2027-Commence Services
Requirements
Required
  • Comprehensive General Liability — $2,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employer's Liability — $1,000,000.00
  • Cyber Liability — $2,000,000.00
  • Technology Professional Liability Errors and Omissions — $2,000,000.00
Scored
  • Within the last 5 years
  • Client point of contact required for each reference
No
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