Third-Party Leave Administration and Consulting Services

Pittsburgh Public Schools is seeking a contractor to administer paid and unpaid leave programs, including FMLA and ADA accommodation support, for more than 4,000 benefits-eligible employees.

Pittsburgh Public Schools


General
Open (approved)
RFP-2026-0011
Oct 14, 2026 04:00 PM
Sep 14, 2026 04:04 PM
3 years
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
hpataski1@pghschools.org
Submission Instructions
Mail
Pittsburgh Public Schools c/o Tiff Waskowicz, Director of Employee Relations, 341 S. Bellefield Street, Pittsburgh, PA 15213
Description

Pittsburgh Public Schools is seeking one qualified leave administration firm to provide end-to-end administration of paid and unpaid leave programs, including federal and Pennsylvania leave requirements, the Family and Medical Leave Act, Board policies, and collective bargaining provisions. Services include leave intake, eligibility determinations, medical-certification processing, approval and denial notices, intermittent-leave tracking, recertifications, return-to-work coordination, benefit-exhaustion notifications, secure handling of protected health information, and 24/7 employee access through web, mobile, and phone channels. The scope also includes ADA and ADAAA accommodation tracking and interactive-process support; integration with the District's Munis/Tyler Technologies ERP and Frontline absence-management system; claims reporting, audits, data access, and transition of records at contract termination; implementation planning; stakeholder training through live webinars and prerecorded modules; designated account management; and recurring meetings and program reviews. Proposals must address the District's general questions, including organizational qualifications, experience with organizations of 4,000 or more employees, references, sample communications, integration approach, and a sample services contract.

Classification Codes
NAICS541612Human Resources Consulting Services
PSCR699Other Administrative Support Services
Smart Codes
leave administration servicesfmla claim administrationada accommodation consulting
Specifications
Service Only
Timeline
Sep 29, 2026-Pre-Proposal Information Sessions (optional)
Each firm may schedule a one-hour information session with the Office of Human Resources/Department of Employee Relations.
Oct 14, 2026 04:00 PM-Proposal Due Date
Oct 16, 2026-Selection of Finalists
Oct 21, 2026-Finalist Presentations
Nov 18, 2026-Board of Public Education Approval
Jan 1, 2027-Contract Effective Date
Requirements
Scored
  • Client point of contact required for each reference
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