Employee Benefits Consulting Services

The City of Weatherford is seeking a licensed insurance consultant to provide strategic and day-to-day employee and retiree benefits consulting, administration, compliance, vendor management, and renewal support under a three-year contract with two one-year renewal options.

City of Weatherford > Purchasing Department


General
Open
RFP-2026-025
Oct 07, 2026 07:00 PM
Sep 09, 2026 12:00 PM
3 years base + 2 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
canderson@weatherfordtx.gov
+18175984236
Weatherford, TX, USA
Submission Instructions
Mail
City of Weatherford Purchasing Department, 303 Palo Pinto, Weatherford, TX 76086
Description

The City of Weatherford is seeking a qualified, licensed insurance consultant to advise on and support its employee and retiree benefits programs. The scope includes benefits planning, analysis, design, implementation, administration, management, funding analysis, claims and utilization review, renewal strategy, carrier and third-party administrator negotiations, vendor performance monitoring, employee education, and assistance with benefit-plan communications and meetings. The consultant will also coordinate competitive proposal processes for benefit vendors and support implementation of new or revised programs. The engagement includes compliance assistance for requirements such as ACA reporting, Transparency in Coverage, Medicare Part D reporting, PCORI fees, Gag Clause Attestation, COBRA, HIPAA, and nondiscrimination testing. Proposers must provide firm qualifications, relevant public-sector experience, proposed staffing, service approach, consultant questionnaire responses, pricing consisting of an annual retainer and hourly rates, and required licensing documentation. The contract is anticipated to be a three-year firm-fixed agreement with two additional one-year renewal options.

Classification Codes
NAICS541612Human Resources Consulting Services
PSCR431SUPPORT- PROFESSIONAL: HUMAN RESOURCES
Smart Codes
employee benefits consultinginsurance plan consultingbenefits administration support
Specifications
Service Only
Timeline
Sep 9, 2026-RFP Released
Sep 25, 2026 10:00 PM-Deadline for Written Questions
Oct 07, 2026 07:00 PM-Proposal Due Date
Nov 26, 2026-Evaluation / Finalist Interviews, if required
Dec 8, 2026-City Council Award
Jan 1, 2027-Anticipated Contract Start
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employer's Liability — $1,000,000.00
  • Professional Liability — $1,000,000.00
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