Sumner County Archives HVAC Unit Replacement

Sumner County Government is requesting proposals to replace the Archives unit with new 4-ton and 5-ton split-system HVAC units, including electrical work, removal, disposal, and related installation services.

Sumner County


General
Closed (past due)
20260903
Sep 10, 2026 12:00 PM
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
cmullins@sumnercountytn.gov
+16154516033
355 North Belvedere Drive, Gallatin, TN, USA
Submission Instructions
Mail
Sumner County Government, Attn: Purchasing Supervisor, 355 N. Belvedere Drive, Room 302, Gallatin, TN 37066
Description

Sumner County Government is seeking a contractor to replace the HVAC equipment serving the Sumner County Archives. The scope includes one new 4-ton split-system unit and one new 5-ton split-system unit, each with an electric heat kit and minimum SEER2 rating of 14.0. The contractor must identify like-or-better replacement equipment and justify the selections. Work also includes determining and installing required circuits to the existing panelboard; removing and disposing of existing units; providing required piping, valves, electrical installation, insulation, and heat tracing for outdoor chilled-water piping if necessary; tying into the existing building automation system if necessary; including crane rental and trucking; installing the units on the roof with any necessary roofing work; and meeting applicable code requirements. Pricing must include all parts, materials, and labor, with warranty terms, approximate lead times, an estimated project schedule, and any exceptions identified in the proposal. A required site visit with County Maintenance staff must be completed before submitting a proposal.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCN041Installation of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
hvac unit replacementhvac electrical installationcommercial hvac installation
Specifications
Supply & Service
No
Timeline
Sep 2, 2026-Questions Due Date
Sep 10, 2026-Proposal Submission Deadline and Bid Opening
Requirements
Required
  • General Liability
  • Professional Liability
  • Workers Compensation
Required
  • Payment Bond — 25%
  • Performance Bond — 25%
Scored
  • Client point of contact required for each reference
No
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