Fleet Operations Management Platform

The City of Hampton is seeking proposals for a commercial off-the-shelf, cloud-based fleet operations management platform, including implementation, data migration, training, support, and maintenance for its Public Works Fleet Services Division.

City of Hampton > Consolidated Procurement Division


General
Open
27-27
Oct 20, 2026 11:00 AM
Sep 21, 2026 03:00 PM
3 years base + 9 × 1 year options
Minority-Owned BusinessWoman-Owned Business
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
gary.sightler@hampton.gov
+17577272206
1 Franklin Street, Hampton, VA, USA
Submission Instructions
Online

or

Mail
Gary Sightler, Director of Procurement, Consolidated Procurement Division, 1 Franklin Street, Suite 345, Hampton, Virginia 23669
Description

The City of Hampton is seeking a commercial off-the-shelf, cloud-based Fleet Operations Management Platform for its Public Works Fleet Services Division. The solution must manage approximately 1,600 fleet assets and support approximately 100 technicians and shop personnel, along with approximately 100 additional users who will view vehicle information and status. The scope includes software licensing, configuration, implementation, data migration from existing systems, preventive and corrective maintenance management, digital inspections, asset lifecycle tracking, equipment replacement and Equipment Replacement Fund planning, inventory and purchasing functions, fuel management, mobile functionality, dashboards, reporting, integrations, notifications, training, project management, documentation, ongoing support, maintenance, and post-implementation assistance. The City requests a fully configured SaaS solution with data migration, production deployment, training, and support deliverables.

Classification Codes
NAICS541512Computer Systems Design Services
PSCDF10IT Management tools and services delivered as a service, by subscription, or service contract. Includes Enterprise Architecture (EA), Financial Management, and Strategic Planning. EA includes services supporting business, information, application and technical architecture to drive standardization, integration and efficiency among business technology solutions. Financial Management includes services involved in the planning, budgeting, spend management and chargeback of IT expenditures and the costing of IT products and services. IT Management and Strategic Planning include senior professional and administrative support services facilitating centralized IT strategy and planning.
Smart Codes
fleet management softwaresoftware implementation servicesfleet maintenance management
Specifications
Supply & Service
No
Timeline
Sep 21, 2026-Issue Date
Oct 05, 2026 06:00 PM-Questions Due Date
Oct 20, 2026 03:00 PM-Proposal Closing Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Commercial General Liability aggregate — $2,000,000.00
  • Business or Commercial Automobile Liability — $1,000,000.00
  • Workers' Compensation
  • Employer's Liability — $500,000.00
  • Cyber Liability and Technology Errors and Omissions — $2,000,000.00
Scored
  • Minimum 5 references
  • Client point of contact required for each reference
No
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