Campus Event-Related Products and Services
North East Independent School District
Original Solicitation Links
31-23 Addendum 1
]campus event related products and services
31-23 Addendum 2
]campus event related products and services
Request for Proposal - Extended Response Period-31
]campus event related products and services
Contact
Submission Instructions
or
Description
North East Independent School District is seeking multiple vendors for campus event-related products and services through an Extended Response Period. Potential offerings include DJs and other entertainers, party rental equipment such as bounce houses, tents, and balloon garlands, muralists, audiographers, movie screens and equipment rentals, costume designers, live-event equipment and supplies, and music equipment and services. Photography services and party or banquet venues are excluded. Awards may be made incrementally to multiple vendors throughout the response period, with purchases made as needed and no guaranteed quantities or dollar amounts. Respondents must provide detailed descriptions of the products or services offered, pricing or catalog discounts, company information, three non-district references for substantially similar work, and required certifications and attachments. Service providers must submit a signed and notarized Hold Harmless Agreement; proof of insurance, a Conflict of Interest Questionnaire, Vendor Inquiry Form, and W-9 are also required. Contractor fingerprinting materials are required when services involve close proximity to students. Electronic submission through the district's e-bidding platform is strongly requested, although paper bids are legally accepted.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Commercial General Liability — $1,000,000.00
- Automobile Liability — $1,000,000.00
- Workers' Compensation
- Employers' Liability — $1,000,000.00
- Professional Liability — $1,000,000.00
- Cyber & Data Breach — $1,000,000.00
- Sexual Misconduct — $1,000,000.00
- Crime — $1,000,000.00
- Minimum 3 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| Bid Invitation | - |
| Public Question & Answer | - |
| Bid Invitation | Aug 26, 2026 06:01 PM |
| Legal Ad | - |
| Form_CIQ_with_Instructions.pdf | Aug 26, 2026 06:01 PM |
| Contractor_Fingerpring_Packet.pdf | Aug 26, 2026 06:01 PM |
| W-9_Form.pdf | Aug 26, 2026 06:01 PM |
| Hold_Harmless_Agreement_Form.pdf | Aug 26, 2026 06:01 PM |
| NEISD_PO_Terms_and_Conditions_6152022.pdf | Aug 26, 2026 06:01 PM |
| NEISD_Insurance Requirements_05092024.pdf | Aug 26, 2026 06:01 PM |
| Vendor_Inquiry_Form.pdf | Aug 26, 2026 06:01 PM |
| North East ISD Bids Terms and Conditions.pdf | Aug 26, 2026 06:01 PM |
| Pre-Employment_Pre-Service_Affidavit_English.pdf | Aug 26, 2026 06:01 PM |
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