Forensic Laboratory Document Control System Support

The State of Utah Department of Public Safety is seeking a five-year contract for cloud-based hosting, updates, support, maintenance, and compliance management for the Bureau of Forensic Services' Qualtrax document control system.

Utah > Division of Purchasing > Department of Public Safety > Bureau of Forensic Services


General
Open (open)
AK27-106
Oct 16, 2026 07:00 PM
Oct 02, 2026 06:00 AM
$70,000.00
5 years
Request for Proposal (RFP)
State
Ask AI about this solicitation
Submission Instructions
Online
Submit the technical criteria response., Submit the completed cost sheet., Complete the required online certifications and vendor information fields.
Description

The State of Utah Department of Public Safety, Bureau of Forensic Services, is seeking a single vendor to provide a five-year contract for cloud-based hosting, monitoring, security, automated backups, software updates, maintenance, technical support, and continued operation of its Qualtrax document control system. The system supports the Bureau of Forensic Services and Toxicology Laboratory with document control, electronic revision and distribution, automated workflows, employee training and comprehension testing, notifications and escalations, reporting, and standards-based compliance management. The solution must support forensic laboratory accreditation and audit requirements, including ISO/IEC 17025:2017, ANAB AR3125, FBI Quality Assurance Standards, and ISO 9001. Required capabilities include document versioning, templates, parent-child document linking, web-based organizational repositories, deep hyperlinks to standards, clause-to-artifact mapping, automated gap analysis, corrective and preventive action workflows, audit management, configurable alerts, single sign-on, and FedRAMP or GovRAMP compliance or progress toward compliance. Offerors must demonstrate at least 10 years of proven quality document control experience in forensic science and complete separate technical and cost responses. The stated project budget is $70,000 for five years, and pricing must be guaranteed for one year.

Classification Codes
NAICS541519Other Computer Related Services
PSCD319IT AND TELECOM- ANNUAL SOFTWARE MAINTENANCE SERVICE PLANS
Smart Codes
document management softwarecompliance management softwarecloud software maintenance
Specifications
Supply & Service
No
Timeline
Oct 02, 2026 06:00 AM-Open Date
Oct 08, 2026 06:00 AM-Questions Due Date
Oct 16, 2026 07:00 PM-Close Date
Requirements
Required
  • Workers' compensation
  • Commercial general liability — $1,000,000.00
  • Commercial automobile liability — $1,000,000.00
  • Cyber security coverage — $2,000,000.00
Required
No
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