Online Proctoring and LMS Integration Services

Ivy Tech Community College is seeking a vendor to provide AI-assisted and live online proctoring, exam-session recording and review, and Canvas LMS-integrated exam administration for approximately 35,000 annual exams.

Ivy Tech Community College


General
Open
1219987
Oct 08, 2026 07:00 PM
Request for Proposal (RFP)
Local
Ask AI about this solicitation
Contact
srichardson211@ivytech.edu
Submission Instructions
Online
One PDF copy of the complete proposal, All required questionnaires in Workday Strategic Sourcing
Description

Ivy Tech Community College is seeking a comprehensive remote and online proctoring solution supporting automated or AI-assisted monitoring, recorded-session and post-session review, live proctoring by vendor personnel, and live proctoring by college testing-center staff. The solution must support approximately 35,000 exams annually, including peak periods of about 7,000 exams and up to 500 concurrent sessions every fourth week. The solution should provide secure session recording, student identity and access controls, appointment and exam administration, accommodations, proctor communications, irregularity reporting, dashboards, usage reporting, system checks, notifications, accessibility support, training, and help-desk services. It must integrate with Canvas using LTI 1.3, support SAML 2.0 single sign-on, provide APIs or other programmatic data access, integrate with third-party content providers and scheduling systems, and support white labeling and mobile and device-independent access. Respondents must describe their work plan, organizational capacity, proposed team, relevant experience, at least three similar projects and higher-education references, proposed schedule, subcontractors, and itemized pricing. A completed Supplier Diversity Information Form and Non-Collusion Certificate are required with the proposal. The selected vendor must be able to support implementation by January 1, 2028, with integration work beginning in spring 2027.

Classification Codes
NAICS611710Educational Support Services
PSCR419Educational Services
Smart Codes
online proctoringlearning management integrationstudent data security
Specifications
Supply & Service
Timeline
Sep 21, 2026 07:00 PM-Written Questions Due
Sep 28, 2026 07:00 PM-Responses to Questions Available
Oct 08, 2026 07:00 PM-Proposal Due Date
Requirements
Required
  • Specialty Professional Liability, Cyber Liability, Technology Errors and Omissions and/or other third-party liability — $1,000,000.00
  • First-party insurance — $1,000,000.00
  • Crime insurance
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Umbrella Liability — $1,000,000.00
  • Workers' Compensation
  • Employers Liability — $1,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
No
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