Emergency Ground Support Equipment Rentals

The Texas Comptroller of Public Accounts is seeking vendors to rent and provide emergency ground support equipment and related services statewide for disaster preparedness and response.

Texas > Comptroller of Public Accounts > Statewide Procurement Division


General
Open (posted)
304T-27-975M4.2
Oct 29, 2026 06:30 PM
Sep 21, 2026 12:00 PM
1 year 3 months base + 4 × 1 year options
Other
Request for Proposal (RFP)
State
Ask AI about this solicitation
Original Solicitation Links
Contact
noah.holdren@cpa.texas.gov
+15124631650
Austin, TX, USA
Submission Instructions

All of the following are required.

Step 1

Email

Step 2

Mail
Attn: Statewide Procurement, Statewide Contract Development, Room 174-A (CPA Mailroom, N.E. Back Dock), 1711 San Jacinto Blvd., Austin, TX 78701
Signed paper response
Description

The Texas Comptroller of Public Accounts, Statewide Procurement Division, is soliciting vendors for emergency ground support equipment rentals supporting the Texas Division of Emergency Management and other eligible customers. The scope includes forklifts, pallet jacks, generators, light towers, HVAC units, trash pumps, roll-off dumpsters, hand-wash stations, portable toilets, shower facilities, laundry services, propane tanks, delivery, pickup, transportation, maintenance, replacement equipment, and related disaster-relief services. Equipment may be dispatched to one or more locations throughout Texas before, during, or after natural, technological, adversarial, or human-caused incidents. Rental periods may range from four days to six weeks, depending on the emergency, and vendors must support applicable disaster regions, minimum equipment quantities, statewide delivery, and 24-hour service during declared disasters. Responses must include the completed solicitation attachments, VetHUB subcontracting plan, mandatory price sheet, insurance statement of intent, ability-to-perform and past-performance responses, and other materials identified in the solicitation. The proposal narrative is limited to 35 one-sided pages, excluding the mandatory price sheet, subcontracting plan, and Attachments A–E. The initial contract term begins on the effective date in the Notice of Award and expires December 31, 2027, with four renewal options extending through December 31, 2031.

Classification Codes
NAICS532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing
PSCW099Lease or Rental of Equipment: Miscellaneous
Smart Codes
equipment rentalgenerator rentaldisaster relief services
Specifications
Supply & Service
No
Timeline
Sep 21, 2026-Solicitation Posting Date
Oct 02, 2026 07:30 PM-Pre-Proposal Conference (optional)
Meeting ID: 248 888 697 901 339; Passcode: d3gS9hA7; dial-in: +1 737-471-3847; conference ID: 393 579 860#
Oct 5, 2026-Questions Submission Deadline
Oct 8, 2026-Responses to Questions Through Addendum
Oct 12, 2026-HUB Subcontracting Plan Courtesy Review Submission Deadline
Oct 29, 2026 06:30 PM-Response Due Date
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $500,000.00
Scored
Yes
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