Central Dispatch HVAC System Replacement

Allegan County is seeking a contractor to replace two HVAC systems serving the Conference Room at its Central Dispatch Building, including equipment procurement, removal, installation, refrigerant lines, integration, and testing.

Allegan County


General
Open
1130-26B
Sep 18, 2026 12:00 PM
Aug 24, 2026 11:54 AM
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
cchapman@allegancounty.org
Submission Instructions
Email

or

Mail
Kate Ensfield, Project Management Specialist, Allegan County Services Building, 3283 122nd Ave, Allegan, MI 49010
Description

Allegan County seeks a contractor to replace two aging HVAC systems serving Conference Room 117 in the Central Dispatch Building. The scope includes procuring two air-conditioning units and two air-cooled condenser units, including necessary options, accessories, and new refrigerant lines; disconnecting, removing, and disposing of existing equipment; installing and reconnecting ducts, vents, gas, electricity, and controls; and conducting startup testing with County Facilities Management. Building automation controls will be supplied by Grand Valley Automation, and the contractor must coordinate disconnection and reconnection with that provider. The contractor must verify equipment dimensions, available space, connections, and site conditions during a mandatory site visit. Work must be scheduled at least five business days in advance and generally performed during regular business hours. The proposal must include company information, relevant experience with three similar installations for commercial clients in southwest Michigan, proposed equipment descriptions and specification sheets, confirmation that refrigerant lines are included, warranty information, a signed agreement, and the completed Cost Proposal. Performance and payment bonds are required after award if the contract exceeds $50,000, each in an amount equal to 100% of the contract price.

Classification Codes
NAICS238220Plumbing, Heating, and Air-Conditioning Contractors
PSCN041Installation of Equipment: Refrigeration, Air Conditioning, and Air Circulating Equipment
Smart Codes
hvac system replacementair conditioning unitscondenser units
Specifications
Supply & Service
No
Timeline
Aug 24, 2026-RFP Issued
Sep 2, 2026-Site Visit Scheduling Deadline
Sep 9, 2026-Mandatory Site Visit Deadline (required)
Site visits must be scheduled by appointment and completed by 3:00 p.m.
Sep 9, 2026-Questions Due
Sep 11, 2026-County Response to Questions
Sep 18, 2026-Proposal Due
Requirements
Required
  • Workers Compensation
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
Required
  • Performance Bond — 100%
  • Payment Bond — 100%
Required
  • Minimum 3 references
  • Client point of contact required for each reference
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