Cloud-Based Agenda Management System
Douglas County Government > Purchasing Division
Original Solicitation Links
2026-052
]agenda management solution
Contact
Submission Instructions
Description
Johnson County is conducting a Request for Information to understand available modern, cloud-based agenda management systems. The desired solution should manage the full meeting lifecycle, including agenda-item creation, configurable approval workflows, document and version control, automated packet assembly, meeting-room support, electronic voting, minutes, public access, video integration, records retention, archival search, and legislative tracking. The County is particularly interested in integrations with its existing Hyland OnBase environment and with meeting platforms such as Zoom, Microsoft Teams, and YouTube. Responses must address system functionality, accessibility, architecture, implementation and migration from legacy systems, security, vendor support, pricing, hosting, data storage, and ongoing product development. This is an information-gathering exercise rather than a stated purchase award, and respondents must answer the RFI questions in the requested order and submit the response electronically in Word or PDF format.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- Minimum 3 references
- Client point of contact required for each reference
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