Server Hardware and Infrastructure Refresh

Pikes Peak Library District is seeking server hardware, Nutanix licensing, installation, and virtual machine migration to refresh its virtual infrastructure.

Pikes Peak Library District


General
Open
520-26-03
Dec 01, 2026 09:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
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Original Solicitation Links
Contact
khoggatt@ppld.org
1175 Chapel Hills Drive, Colorado Springs, CO, USA
Submission Instructions
Mail
Pikes Peak Library District, Attn: Kim Hoggatt/Lindsay Sosa, Finance Office, RFP# 520-26-03, 1175 Chapel Hills Drive, Colorado Springs, CO 80920
Description

Pikes Peak Library District seeks a three-node server cluster to replace the existing servers hosting its virtual infrastructure. The proposed solution must support Nutanix, provide at least 15 TB of usable storage and 512 GB of memory per host, meet the stated networking and high-availability requirements, and accommodate approximately 60 virtual machines with capacity for growth to 100. The equipment must be new, manufacturer-certified, eligible for full manufacturer support, and include Nutanix licensing and one year of production support. A five-year hardware warranty with next-day onsite repair or replacement is required, with an option to extend it. The vendor must provide the materials and perform physical installation, initial hypervisor setup and configuration, migration of the existing virtual machines, and integration with the district’s backup infrastructure and SIEM. Proposals must include equipment, licensing, implementation, migration, warranty, and support pricing, including projected renewal costs for years two through five. The solicitation also requests vendor qualifications, a lead-project resume, and at least three recent similar-project references.

Classification Codes
NAICS541512Computer Systems Design Services
PSC7B22Computing hardware and software products for servers and converged appliances, such as physical and virtual server environments, tools, operating systems (Windows, Linux, UNIX) and virtualization software.
Smart Codes
server hardwarenutanix licensingserver installation and migration
Specifications
Supply & Service
No
Timeline
Nov 10, 2026-Deadline for Questions
Dec 01, 2026 09:00 PM-Proposals Due
Dec 9, 2026-Board Review and Decision
Dec 11, 2026-Anticipated Award Notification
Requirements
Required
  • Commercial General Liability — $1,000,000.00
  • Automobile Liability — $1,000,000.00
  • Excess Liability
  • Workers' Compensation
  • Technology Errors & Omissions — $1,000,000.00
  • Cyber Liability — $1,000,000.00
Scored
  • Minimum 3 references
  • Client point of contact required for each reference
Documents
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