Academic Facilities Management Platform
Los Rios Community College District
Original Solicitation Links
Contact
Submission Instructions
Description
Los Rios Community College District is soliciting an integrated classroom scheduling and facility management system to replace manual processes and improve the customer experience. The solution must provide centralized room and resource inventories; academic scheduling and optimization; conflict prevention; scenario planning; reservations; approval workflows; service requests; external rentals; online payments; public event calendars; notifications; role-based access; audit logs; document tracking; mobile-friendly access; dashboards; reporting; and advanced space-utilization analytics, including predictive analytics, heatmaps, occupancy comparisons, and AI-assisted recommendations. The platform must integrate with PeopleSoft Campus Solutions, identity management, calendar systems, reporting and business-intelligence platforms, occupancy sensors, building-management systems, maintenance/work-order systems, and campus mapping or wayfinding applications through documented APIs, web services, or supported data interfaces. Vendors must complete the revised Appendix A solution requirements workbook, identifying how each mandatory requirement is met, whether functionality is out-of-the-box, configurable, custom/third-party, or unavailable, and any licensing or implementation dependencies. The response also requires implementation, configuration, testing, training, data migration, deployment, maintenance, support, accessibility, pricing, and customer references.
Classification Codes
Smart Codes
Specifications
Timeline
Requirements
- General Liability — $1,000,000.00
- Workers' Compensation
- Employers' Liability — $1,000,000.00
- Professional Liability (Errors and Omissions), including network security and privacy liability — $1,000,000.00
- Bid Bond
- Payment Bond
- Performance Bond
- Minimum 2 references
- Client point of contact required for each reference
Documents
| Title | Date Posted |
|---|---|
| APPENDIX B: STATEMENT OF NON-COLLUSION | Sep 11, 2026 10:13 AM |
| APPENDIX C: WORKERS COMPENSATION DECLARATION | Sep 11, 2026 10:13 AM |
| RFP - 27004 | Sep 11, 2026 10:13 AM |
| NOTICE TO BIDDERS - 27004 | Sep 11, 2026 10:13 AM |
| APPENDIX D: DRUG-FREE WORKPLACE DECLARATION | Sep 11, 2026 10:13 AM |
| APPENDIX A - SOLUTION REQUIREMENTS | Sep 11, 2026 10:13 AM |
| PROPOSAL FORM | Sep 11, 2026 10:13 AM |
| REVISED - APPENDIX A | Oct 02, 2026 12:50 PM |
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